Personal Assistant to General Manager supporting strategic initiatives and operations at Gold Fields. Responsibilities include communications, reports preparation, meeting coordination, and travel arrangements.
About the role
- Executive Assistant managing operations for the Executive Director in the education sector. Responsibilities include scheduling, correspondence, and coordination of staff interactions.
Responsibilities
- Manage the Calendar and work schedule for the Executive Director/Registrar: Coordinates all activities related to the ED/Registrar's complex schedule.
- Coordinate travel arrangements for the Executive Director/Registrar as required: Arranges out of town/province/country meetings and conferences including registration, airfare, accommodations, vehicles, and equipment requirements.
- Assist the Executive Director’s Office in coordinating sector activities involving multiple branches: Fosters/facilitates/leads relationships within the division, department, and external stakeholders.
- Manage Correspondence: Responds to ad hoc requests for information from the Minister's Office/Deputy Minister's Office/ADM's Office and disseminates pertinent information and requests for action promptly to the Executive Director/Registrar.
- Budget and cash flow coordinator for the sector: Monthly budget forecasting for the ED's Office and branches as needed. High attention to detail, working knowledge of all sector contracts and grants.
- Implement and coordinate effective administration for the sector: Prioritizes and follows up on multiple incoming issues and concerns addressed to the Executive Director/Registrar, including those of a sensitive and/or confidential nature; determines appropriate course of action.
Requirements
- High School Diploma supplemented with three years of related experience.
- Must know or understand: Department policies and procedures.
- Department/division programs and priorities.
- Office management principles and procedures.
- Microsoft Office, Visio, Adobe, SharePoint.
- Division's business plans, performance measures, and strategic initiatives.
- Must be able to apply: Information research, analysis, and evaluation skills.
- Advanced written, verbal, and interpersonal communication skills.
- Creativity.
- Conflict resolution skills.
- Public relations skills (professionalism and diplomacy).
- Political acumen.
- Self-management skills (self-motivation, initiative, adaptability, intuition, resourcefulness).
- Communication and influencing skills.
- Organizational skills and meeting management skills.
- Time management (priority setting and stress management skills).
- Team development skills.
Benefits
- Positive workplace culture and work-life balance
- Leadership and mentorship programs
- Professional learning and development
- Public Service Pension Plan (PSPP)
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