Legal Administrative Assistant supporting attorneys by managing data, scheduling, and client communications. Requires adaptability and understanding of Florida civil procedure in a remote capacity with occasional office attendance.
About the role
- Administrative Assistant II supporting Logistics Department with various administrative tasks in Bridgeton, MO. Requires strong communication skills and 5+ years of office experience.
Responsibilities
- Provide administrative support to management and/or department
- Provide calendar management and meeting coordination
- Coordinate travel arrangements, expense report processing, and reimbursement
- Plan and implement conferences and special events
- Make any necessary room rental, reservation, or catering arrangements
- Prepare and produce various routine and specialized reports
- Create graphs and charts for various projects using spreadsheet and graphics software
- Screen and direct telephone calls from employees and external customers
- Answer questions and/or refer inquiry to appropriate person
- Follow up as necessary
- Establish and maintain filing systems for various confidential files and records
- Create meeting agenda, take minutes, and distribute information
- Arrange Video Teleconferencing meetings
- Distribute incoming faxes to appropriate persons
- Support, communicate, reinforce, and defend the mission, values, and culture of the organization
- May monitor budgetary spending by verifying charges against budget and reconciling accounts
Requirements
- High school diploma or GED
- 5+ years of experience in progressively responsible and varied office duties
- Excellent writing and interpersonal communication skills
- Demonstrated ability to make independent judgment
- Advanced knowledge with Microsoft Word, Excel, and PowerPoint
- Team player, ability to work independently while meeting deadlines, handles a high volume of work
Benefits
- Comprehensive health insurance (medical, dental, vision)
- Employer matching 401(k) retirement plan
- Paid time off including vacation, holidays, and sick leave
- Parental leave benefits
- Tuition reimbursement
- Professional development support
- Life and disability insurance coverage
- Wellness programs that focus on physical, emotional, and financial well-being
- Flexible work schedules with 9/80 program
- Competitive vacation, health/emergency leave, and community service hours
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