Legal Administrative Assistant supporting attorneys by managing data, scheduling, and client communications. Requires adaptability and understanding of Florida civil procedure in a remote capacity with occasional office attendance.
About the role
- Receptionist & Administrative Coordinator managing a professional front office for Daikin in Jeddah, KSA. Supporting day-to-day administration and serving as first contact for visitors and clients.
Responsibilities
- Serve as the first point of contact, professionally welcoming visitors, clients, and business partners
- Manage incoming calls, emails, and front desk inquiries, ensuring timely and accurate responses
- Coordinate visitor access, meeting room bookings, and hospitality arrangements
- Maintain a clean, organized, and professional reception area in line with corporate standards
- Support daily administrative operations to ensure smooth office functionality
- Act as the primary administrative contact for employees regarding office-related requests
- Coordinate internal communications, documentation, and basic record-keeping
- Assist with meeting coordination, scheduling, and preparation of administrative materials
- Coordinate office supplies, procurement requests, and vendor services
- Monitor office facilities and supervise housekeeping services to maintain a professional work environment
- Liaise with internal teams and external vendors to address administrative and facility-related needs
- Ensure compliance with company policies, procedures, and administrative standards
- Prepare and submit basic administrative reports to the line manager
Requirements
- Bachelor’s degree in Business Administration or a related field
- Minimum 2 years of experience in Reception, Front Desk, or Office Administration, preferably within a multinational or international organization
- Experience in an industrial, corporate, or professional services environment is an advantage
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Experience with SAP or similar ERP systems is preferred
- Strong organizational, multitasking, and time-management skills
- Professional appearance with strong interpersonal and customer service skills
- Ability to work independently and collaboratively within a diverse team
- Fluent in English and Arabic, both written and spoken
- Reliable, discreet, and detail-oriented, with a strong sense of responsibility
- Comfortable working in a multicultural, multinational corporate environment
- Eager to learn, grow, and contribute to long-term organizational success
Benefits
- Positive environment backed by trust, creativity and continuous improvement
- Opportunities to learn and grow
- Commitment to a diverse and inclusive workplace culture
Job title
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Experience level
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Not specified
Degree requirement
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Location requirements
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