Legal Administrative Assistant supporting attorneys by managing data, scheduling, and client communications. Requires adaptability and understanding of Florida civil procedure in a remote capacity with occasional office attendance.
About the role
- Sr. Administrative Assistant supporting day-to-day operations and administrative tasks in the Veterinary Systems department. Joining a global medical device company focused on Helping Surgeons Treat Their Patients Better™.
Responsibilities
- Supports ongoing projects of the department
- Composes letters and memoranda from verbal direction or from knowledge of company policy or procedures
- Prepares monthly, weekly and special or one-time reports or projects as requested by the management team
- Works closely with various departments on projects/tasks/initiatives
- Schedules conferences, appointments and writes minutes and notices as necessary
- May assist in other administrative functions or special projects
- May be responsible for billing and expense report administration/auditing
- Arranges catering for hosted events as necessary
- Coordinates travel arrangements for staff as necessary
- Assists with charitable events as needed
- Coordinates department events (Team building, luncheons, holiday, etc.)
Requirements
- High School diploma or equivalent required
- Bachelor’s degree preferred
- 3 years’ work experience in administration, marketing, or general office experience required
- Proficient in MS Office required
- Proactive mindset, ability to work well under pressure and possess a sense of urgency
- Professional and courteous demeanor
- Strong verbal, written, and organizational skills with a sharp attention to detail
- Ability to handle multiple priorities simultaneously while meeting deadlines
- Self-motivated and resourceful with strong follow-through skills
- Excellent time management and critical thinking skills
- Proven ability to build and maintain effective working relationships with employees and managers at all levels of the organization as well as external stakeholders
- Ability to work independently and interact with all levels of management
Benefits
- Medical, Dental and Vision Insurance
- Company-Provided Life Insurance
- Voluntary Life Insurance
- Flexible Spending Account (FSA)
- Supplemental Insurance Plans (Accident, Cancer, Hospital, Critical Illness)
- Matching 401(k) Retirement Plan
- Annual Bonus
- Wellness Incentive Program
- Free Onsite Medical Clinics
- Free Onsite Lunch
- Tuition Reimbursement Program
- Trip of a Lifetime
- Paid Parental Leave
- Paid Time Off
- Volunteer PTO
- Employee Assistance Provider (EAP)
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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