Secretary Specialist at Florida Department of Children and Families performing routine clerical tasks and supporting case management functions. Handling inquiries, correspondence, and record maintenance.
CT
Hybrid Senior Executive Assistant
Posted 2 months ago
About the role
- Senior Executive Assistant managing schedules, travel, events, and executive communications for Clio, a cloud-based legal software company. Supports senior leadership and cross-functional initiatives.
Responsibilities
- Contribute to planning, organization, and execution of special projects, including high-profile international events and key organizational initiatives
- Oversee and manage schedules, appointments, and travel arrangements for the Senior Leadership Team
- Coordinate team events, support community-building, and handle logistical tasks
- Manage group-wide meetings and agendas, take notes, and track action items for the Senior Leadership Team
- Review, route, and respond to incoming e-mail correspondence and organizational requests on behalf of the Senior Leadership Team
- Organize, track and reconcile professional finances and expenses
- Coordinate communications and liaise directly with external partners, vendors, and clients
- Create and maintain internal documentation, knowledge management, and communications for the Executive Assistant team
- Maintain a high degree of trust and integrity around the protection of confidentiality
- Act as an exemplar of Clio’s values and culture, serving as an ambassador for the Senior Leadership Team internally and externally
Requirements
- 10+ years of experience working as an executive assistant or proven track record of administrative coordination
- Exposure to senior leaders, business strategy and decision-making
- High degree of trust and integrity around the protection of confidentiality
- Collaborative and self-starter mindset with a bias to action
- Flawless written and verbal communication skills
- Strong interpersonal skills and capacity to develop high levels of trust
- Capacity to multi-task and excellent time management skills
- Impeccable attention to detail
- Resourceful and able to work independently with a deadline-oriented mindset
- Proficiency in Mac operating environments, Google Suite, Slack, Asana, and Concur
- High level of comfort with new technologies and tools
- High degree of professionalism and emotional intelligence
- Demonstrate a keen interest in improving your craft by using AI
- Must be based out of Vancouver or Toronto and be in person 2-3 times per week
Benefits
- Competitive, equitable salary with top-tier health benefits, dental, and vision insurance
- Hybrid work environment with expectation for local Clions to be in office minimum 2 days per week on Anchor Days
- Flexible time off policy (encouraged 20 days off per year)
- $2000 annual counseling benefit
- RRSP matching and RESP contribution
- Clioversary recognition program with acknowledgement at 3, 5, 7, and 10 years
- Top-tier health benefits, dental, and vision insurance
Job title
Job type
Experience level
Salary
Degree requirement
No Education Requirement
Location requirements
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