Senior Executive Assistant coordinating administrative operations for Partners at E3 energy consulting. Managing complex schedules and travel logistics in a hybrid work environment.
About the role
- Clerical support role providing administrative assistance to health services management team at Shared Health. Managing scheduling and employee profiles for the Provincial Travel Team.
Responsibilities
- Providing clerical support to the Manager(s) of Health Services.
- Processing job postings and related paperwork.
- Maintaining position control.
- Registering new hires in orientation sessions.
- Ensuring that the Manager(s) is/are aware of staffing levels.
- Maintaining information and employee profiles in the ESP staff scheduling system.
- Updating the day to day schedule changes in ESP, ShiftLink and running staffing reports as requested.
- Adhering to timelines and deadlines for expense claim forms, time entry and payroll cutoffs.
- Processing data entry into the SAP Payroll System from sources (ESP, ShiftLink) submitted by sites to which Provincial Travel Team staff are deployed.
- Following up with sites to ensure timesheets are audited and are inputted correctly with all required information.
- Identifying areas for improvement with timekeeping and correction notice process and working with respective areas to incorporate efficiencies.
- Coordinating appointment calendar for the Manager(s) and performing other clerical duties as assigned.
Requirements
- Minimum two years previous related experience, preferably in a health care setting.
- Complete Grade 12 education, Manitoba standards, required.
- Successful completion of a recognized secretarial training program required.
- Experience with Microsoft Office, ESP and SAP is required.
- Experiences with ShiftLink preferred.
- Typing 50-60 wpm, medical terminology (pass mark 75%) required.
- Knowledge of personal computers and proficiency in Microsoft Office including Excel, Word, Teams, and Outlook.
- Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, beliefs and practices.
Benefits
- Health insurance
- Paid time off
- Flexible work arrangements
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Executive Assistant supporting the CEO in a health and nutrition company. Responsible for managing the CEO's calendar and facilitating organizational coordination.
Executive Assistant supporting the Managing Director at Salamander Middleburg, a luxury resort. Providing high - level administrative support and serving as a liaison between senior leadership and internal teams.
Campus Secretary providing clerical services to the Middle School Principal at Frisco ISD. Ensuring efficient office operations and assisting students, teachers, and parents as needed.
Executive Assistant at Argus Search GmbH supporting leadership with correspondence and meetings management. Focusing on administrative tasks in the energy sector for top companies in Berlin.
Executive Assistant supporting senior leadership at First Help Financial to assist in strategic decision - making. Involves handling administrative functions and coordinating office logistics in a hybrid work environment.
Executive Assistant supporting the management with diverse operational tasks and processes for Andrys Advisory GmbH. Seeking a proactive organizer to aid in business development.
Executive Assistant supporting Heads of Sales in FLS Service Business Line. Managing schedules, meetings, and travel for executives in Chennai or Jakarta.
Executive Assistant supporting management with organizational tasks in a hybrid work environment at ONLOGIST, a software company.
Executive Assistant managing executive communications and reporting tasks at DSV. Developing presentations and narratives from complex data for senior leadership.