Executive Assistant providing administrative support to Brixmor's Chief Financial Officer and other executives. Managing schedules, communications, and confidential information in a hybrid work environment.
HM
Hybrid Secretary 3 – Provincial Travel Team
Posted 15 minutes ago
About the role
- Clerical support role providing administrative assistance to health services management team at Shared Health. Managing scheduling and employee profiles for the Provincial Travel Team.
Responsibilities
- Providing clerical support to the Manager(s) of Health Services.
- Processing job postings and related paperwork.
- Maintaining position control.
- Registering new hires in orientation sessions.
- Ensuring that the Manager(s) is/are aware of staffing levels.
- Maintaining information and employee profiles in the ESP staff scheduling system.
- Updating the day to day schedule changes in ESP, ShiftLink and running staffing reports as requested.
- Adhering to timelines and deadlines for expense claim forms, time entry and payroll cutoffs.
- Processing data entry into the SAP Payroll System from sources (ESP, ShiftLink) submitted by sites to which Provincial Travel Team staff are deployed.
- Following up with sites to ensure timesheets are audited and are inputted correctly with all required information.
- Identifying areas for improvement with timekeeping and correction notice process and working with respective areas to incorporate efficiencies.
- Coordinating appointment calendar for the Manager(s) and performing other clerical duties as assigned.
Requirements
- Minimum two years previous related experience, preferably in a health care setting.
- Complete Grade 12 education, Manitoba standards, required.
- Successful completion of a recognized secretarial training program required.
- Experience with Microsoft Office, ESP and SAP is required.
- Experiences with ShiftLink preferred.
- Typing 50-60 wpm, medical terminology (pass mark 75%) required.
- Knowledge of personal computers and proficiency in Microsoft Office including Excel, Word, Teams, and Outlook.
- Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, beliefs and practices.
Benefits
- Health insurance
- Paid time off
- Flexible work arrangements
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Secretary in child and youth welfare supporting daily administrative tasks in the Hilden office. Engaging in structured work with responsibilities in office organization and visitor management.
Virtual Assistant supporting AU Insurance operations for hammerjack. Managing client records and communications in a hybrid work environment.
Executive Assistant providing support to the Managing Director at Top Down Ventures, enhancing organizational effectiveness and coordinating multiple initiatives.
Formez - vous au métier de Secrétaire Médical(e) en Alternance pour une école spécialisée dans le secteur de la santé. Accueillez les patients et gérez les dossiers et rendez - vous médicaux.
Provides administrative support to executives and senior leadership at Early Warning Services. Coordinates travel, manages calendars, and handles sensitive communications in a hybrid work environment.
Executive Assistant providing dedicated support to senior leadership team at SMBC. Managing complex schedules, coordinating travel, and serving as a liaison across departments.
Sekretärin/Sekretär für die Pflegeschule im Johanniter - Krankenhaus Treuenbrietzen, selbstständige Organisation des Schulsekretariats und Unterstützung der Schulleitung.
Executive Assistant managing CEO's schedule and executing strategic projects at AI startup. Owning communications, operations, and calendar management while working closely with the executive.
Executive Assistant working closely with management in strategic decision - making and operational support. Providing comprehensive assistance and communication with stakeholders in a dynamic environment.