Executive Assistant supporting Learning & Development team at Aprio, a Top 20 CPA firm. Handling complex schedules, meeting logistics, and providing administrative support.
About the role
- Executive Assistant providing administrative support to Brixmor's Chief Financial Officer and other executives. Managing schedules, communications, and confidential information in a hybrid work environment.
Responsibilities
- Arrange travel and accommodations; prepare monthly expense reports
- Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff
- Manage the Executive's contact database
- Communicate clearly and concisely, both verbally and in writing; use sound judgment and organizational skills to appropriately triage and/or act on matters on behalf of the CFO
- Continuously organize complex calendars and schedules, resolving all scheduling issues as they arise
- Draft, prepare, and/or edit correspondence, presentations, meeting materials, and reference materials
- Manage sensitive matters and financial information with a high level of confidentiality and discretion, especially material, non-public financial information
- Conserve the Executive's time by reading, researching, collecting, and analysing information as needed, in advance
- Willingness to enthusiastically complete both high-level and low-level tasks and ad hoc special assignments
- Positively represent the CFO and the company through exceptional interpersonal skills, a keen eye for detail, consistent follow-through, and a desire to continuously improve themselves and their work
- Assist with quarterly supplemental disclosure certification process
- Research and coordinate logistics for Board/investor-related events and roadshows, including dinner reservations, hotel options, and travel/transportation arrangements
- Maintain accurate meeting logs, including roadshows and conferences, to track and report ownership trends, meeting history, and investor interactions
- Review solar and EV charging lease agreements and translate key terms, conditions, and requirements into standardized fields, templates, and workflows in Salesforce
- Leverage AI tools to enhance efficiency and support executive-level priorities
Requirements
- A BA/BS undergraduate degree
- Minimum three to five years’ experience in administrative support at the Executive level
- Advanced level in MS Outlook, Word, Excel, PowerPoint, and Adobe Acrobat
- Ability to handle confidential information
- Superior time management and prioritizing skills with the ability to focus on multiple tasks simultaneously
- Strong attention to detail and organization
- Must possess good analytical skills and problem-solving abilities, translating these skills into good judgment and decision making on behalf of the CFO
- Must be able to assume initiative and work independently with minimal direction
- Proven ability to interact with multiple levels of the organization successfully and coordinate activities and efforts within a “collaborative” environment
- Excellent verbal & written communication skills (both internal & external customers)
- Ability to meet assigned project(s) deadlines
- Exhibits a “results oriented” approach to tasks, assignments, and responsibilities
- Ability to work required hours and additional time as necessary to meet reporting requirements
Benefits
- very competitive pay commensurate with background and responsibilities
- benefits and perks package that supports career engagement, growth, good health and connection with teammates and our communities
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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