BH
Beth Israel Lahey HealthMedical Secretary
Medical Secretary providing essential administrative support in patient care at Beth Israel Lahey Health. Managing appointments, patient records, and communications in a busy medical office.
About the role
- Assist with day-to-day management of Quantitative Equity and Multi-Asset Solutions investment teams, including preparing and coordinating communications, calendar management, and meeting logistics
- Coordinate complex international travel logistics across multiple time zones and regions, including visa requirements and cultural nuances
- Organize and maintain calendars, including scheduling large meetings with senior-level executives within PQS, PGIM and Prudential
- Assist with client meetings: agenda, meeting materials, logistics (catering, security clearance), prep meetings, and compliance pre-approvals
- Prepare and produce PowerPoint presentations and Word documents
- Produce communications, presentations, reports, and analysis as needed
- Professionally represent and handle all written and verbal communications
- Streamline and organize data and documentation to maximize efficiency
- Participate in coordinating PQS employee and volunteer events
- Provide back up support to Executive Assistant to Head of PQS
- Collaborate with the PQS Admin Team to support ad hoc projects and broader team initiatives
Requirements
- Ability to communicate across teams about priorities and business objectives
- Minimum of six years of experience as an Executive Assistant supporting senior-level management
- Proven track-record in supporting senior-level management in a fast-paced environment
- Advanced proficiency of PowerPoint and Word
- High level of integrity, discretion and judgment in handling highly sensitive, confidential information
- Prior experience in the financial services industry
- Flexibility to work overtime
- Bachelor’s Degree strongly preferred
- Ability to work independently but also partner as a team player
- Knowledge of Concur and Workday a plus
Benefits
- Market competitive base salaries, with a yearly bonus potential at every level
- Medical, dental, vision, life insurance, disability insurance
- Paid Time Off (PTO) and leave of absences, such as parental and military leave
- 401(k) plan with company match (up to 4%)
- Company-funded pension plan
- Wellness Programs including up to $1,600 a year for reimbursement of items purchased to support personal wellbeing needs
- Work/Life Resources (parenting, housing, senior care, finances, pets, legal matters, education, emotional and mental health, and career development)
- Education Benefit to help finance traditional college enrollment and many accredited certificate programs
- Employee Stock Purchase Plan: Shares can be purchased at 85% of the lower of two prices after one year of service
- Eligibility to participate in a discretionary annual incentive program (subject to program rules)
- Power of Hybrid: flexibility of work from home plus in-person weekly anchor day(s)
Job title
Job type
Experience level
Salary
Degree requirement
No Education Requirement
Location requirements
BH
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