Executive Assistant supporting Learning & Development team at Aprio, a Top 20 CPA firm. Handling complex schedules, meeting logistics, and providing administrative support.
About the role
- Senior Executive Assistant II at Blue Yonder providing high-level administrative support to executives. Coordinating schedules, travel, and meetings for the executive and their team.
Responsibilities
- Manage & prioritize complex calendars and daily schedules for the Executive and their team
- Coordinate logistics for meetings and events, both virtual and in person, including room reservations, technology setup, and catering
- Anticipate scheduling needs and proactively resolve conflicts or roadblocks
- Prepare and manage confidential communications and files with discretion and professionalism
- Provide administrative support and detailed coordination for Executive, Analyst, Customer, etc. meetings, ensuring materials are organized and delivered on time
- Draft and edit high-level correspondence, presentations, and reports
- Plan and coordinate complex domestic and international travel itineraries
- Prepare detailed travel briefs and handle all logistics related to transportation, lodging, and meeting coordination, including customer and event briefings
- Complete and submit accurate expense reports on behalf of the Executive in a timely manner
- Assist with special projects, team events, and other initiatives as assigned
- Work globally as needed to support Executive with global business needs
- Support onboarding processes for new hires and manage office space coordination for the Executive’s team
- Serve as a trusted point of contact, maintaining strong working relationships across the organization
- Partner closely with Executive’s Chief of Staff with setting up distribution lists, team rosters, arranging calendar series meetings with extended leadership
Requirements
- 10 + years of experience supporting senior executives in a fast-paced environment
- Proven ability to work independently and handle sensitive information with integrity and discretion
- Strong communication and interpersonal skills; able to interact with executives, board members, and cross-functional teams with professionalism
- Excellent organizational skills and attention to detail, with a demonstrated ability to prioritize and manage competing demands
- Flexible, resourceful, and calm under pressure—with a sense of humor and a “no task is too small” mindset
- Proficient with Microsoft Office Suite and expense/travel management tools
- Experience onboarding new employees and supporting a dynamic workforce preferred
Benefits
- Comprehensive Medical
- Dental and Vision
- 401K with Matching
- Flexible Time Off
- Corporate Fitness Program
- A variety of voluntary benefits such as; Legal Plans, Accident and Hospital Indemnity, Pet Insurance and much more
Job title
Job type
Experience level
Salary
Degree requirement
No Education Requirement
Location requirements
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