Hybrid Senior Executive Assistant

at Blue Yonder

• Job title: Senior Executive Assistant
• Job type: Full Time
• Experience level: Senior
• Salary: $79,615 - $100,385 per year
• Degree requirement: No Education Requirement
• Location requirements: Hybrid, Dallas, United States

About the role

• Senior Executive Assistant II at Blue Yonder providing high-level administrative support to executives. Coordinating schedules, travel, and meetings for the executive and their team.

Responsibilities

• Manage & prioritize complex calendars and daily schedules for the Executive and their team
• Coordinate logistics for meetings and events, both virtual and in person, including room reservations, technology setup, and catering
• Anticipate scheduling needs and proactively resolve conflicts or roadblocks
• Prepare and manage confidential communications and files with discretion and professionalism
• Provide administrative support and detailed coordination for Executive, Analyst, Customer, etc. meetings, ensuring materials are organized and delivered on time
• Draft and edit high-level correspondence, presentations, and reports
• Plan and coordinate complex domestic and international travel itineraries
• Prepare detailed travel briefs and handle all logistics related to transportation, lodging, and meeting coordination, including customer and event briefings
• Complete and submit accurate expense reports on behalf of the Executive in a timely manner
• Assist with special projects, team events, and other initiatives as assigned
• Work globally as needed to support Executive with global business needs
• Support onboarding processes for new hires and manage office space coordination for the Executive’s team
• Serve as a trusted point of contact, maintaining strong working relationships across the organization
• Partner closely with Executive’s Chief of Staff with setting up distribution lists, team rosters, arranging calendar series meetings with extended leadership

Requirements

• 10 + years of experience supporting senior executives in a fast-paced environment
• Proven ability to work independently and handle sensitive information with integrity and discretion
• Strong communication and interpersonal skills; able to interact with executives, board members, and cross-functional teams with professionalism
• Excellent organizational skills and attention to detail, with a demonstrated ability to prioritize and manage competing demands
• Flexible, resourceful, and calm under pressure—with a sense of humor and a “no task is too small” mindset
• Proficient with Microsoft Office Suite and expense/travel management tools
• Experience onboarding new employees and supporting a dynamic workforce preferred

Benefits

• Comprehensive Medical
• Dental and Vision
• 401K with Matching
• Flexible Time Off
• Corporate Fitness Program
• A variety of voluntary benefits such as; Legal Plans, Accident and Hospital Indemnity, Pet Insurance and much more