Executive Assistant supporting Learning & Development team at Aprio, a Top 20 CPA firm. Handling complex schedules, meeting logistics, and providing administrative support.
About the role
- Virtual Assistant providing comprehensive administrative and clerical support for equipment rental operations. Focus on invoicing, financial reconciliation, and document quality checking.
Responsibilities
- Prepare, issue, and manage equipment rental quotes and invoices in a timely manner
- Maintain accurate records of rental agreements, variations, and close-outs
- Ensure pricing, rental periods, and supporting documentation are correct and complete
- Enter and reconcile invoices, payments, and adjustments in Xero
- Perform routine balancing and reconciliation of rental income accounts
- Identify discrepancies and escalate issues for resolution
- Assist with accounts-related tasks, including invoicing and basic financial reconciliation
- Conduct quality checks on invoices, quotes, and supporting documents prior to submission
- Compile, review, and submit regular financial and operational reports
- Ensure documentation complies with internal procedures and company quality requirements
- Maintain organized digital filing systems and records
- Provide general clerical support including data entry, correspondence, and document control
- Support audits, reviews, and management requests as required
- Perform additional ad hoc administrative and operational tasks as needed
Requirements
- 1–3 years of relevant administrative, clerical, or accounts experience (equipment rental or service industries preferred)
- Demonstrated hands-on experience using Xero accounting software
- Basic proficiency in MS Office
- High attention to detail and accuracy
- Strong organizational and time management skills
- Ability to work independently in a remote environment
- Professional written and verbal communication skills
- Experience with invoicing, quoting, and basic financial reconciliation
- Familiarity with quality checking and reporting processes (desirable)
- Flexible and adaptable, with the ability to support evolving business needs.
Benefits
- Highly competitive salary – paid weekly!
- HMO enrollment on commencement
- Additional HMO dependents added each year of service
- 20 vacation days per year; 7 sick days
- Annual performance bonuses and incentives
- Annual salary reviews and increases
- Free cooked rice, snacks and hot drinks
- Company polo shirts provided
- Fantastic, bright and cheerful open-plan work environment
- Prestigious clients and highly professional and friendly co-workers
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