Operations and HR Administrative Assistant providing critical support in recruitment and daily HR functions at Scene Health. Focused on operational efficiency and employee relations management.
About the role
- Senior Administrative Assistant at PGIM providing vital support to the US Credit Research team. Managing schedules, travel arrangements, and administrative tasks in a fast-paced environment.
Responsibilities
- Independently manage complex calendars, including scheduling across multiple time zones.
- Coordinating meetings with senior-level executives and their assistants both internally and externally.
- Integrating travel plans seamlessly.
- Provide high-level daily support by anticipating the needs of the executive(s).
- Ensure they are fully prepared for meetings and calls with relevant materials, pre-reading, and context.
- Arrange all aspects of domestic and international travel, including flight bookings, ground transportation, accommodations, detailed itineraries, and expense processing.
- Answer and screen incoming calls, take detailed messages, return calls on behalf of the executive(s), and initiate conference calls as needed.
Requirements
- Minimum of 5+ years business/executive administrative experience.
- Excellent interpersonal skills, initiative, dependability and the ability to communicate with all levels in the organization are necessary.
- Ability to work independently with minimal supervision but collaborate as a team.
- Ability to handle sensitive information and maintain confidentiality.
- Excellent organizational and prioritization skills, good judgment and self-starter.
- Ability to manage multiple priorities and work in fast paced environment.
- Proficiency with Microsoft Office programs, specifically Word, Excel and PowerPoint.
Benefits
- Market competitive base salaries, with a yearly bonus potential at every level.
- Medical, dental, vision, life insurance, disability insurance, Paid Time Off (PTO), and leave of absences, such as parental and military leave.
- 401(k) plan with company match (up to 4%).
- Company-funded pension plan.
- Wellness Programs including up to $1,600 a year for reimbursement of items purchased to support personal wellbeing needs.
- Work/Life Resources to help support topics such as parenting, housing, senior care, finances, pets, legal matters, education, emotional and mental health, and career development.
- Education Benefit to help finance traditional college enrollment toward obtaining an approved degree and many accredited certificate programs.
- Employee Stock Purchase Plan: Shares can be purchased at 85% of the lower of two prices (Beginning or End of the purchase period), after one year of service.
- Eligibility to participate in a discretionary annual incentive program is subject to the rules governing the program, whereby an award, if any, depends on various factors including, without limitation, individual and organizational performance.
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Administrative Assistant supporting SAFTI, a leading real estate network, handling various administrative tasks and supporting different company services.
Administrative Assistant providing essential support to Property Management in ensuring smooth operations. Responsible for tenant communication, financial coding, and general administration tasks.
Facilities Administrative Assistant supporting day - to - day operations across Puget Sound offices at Parametrix. In - office role requiring 30 hours per week with general administrative support responsibilities.
Auxiliar Administrativo managing administrative tasks in IT recruitment firm. Responsibilities include vendor management, documentation, and internal support in a hybrid setup.
Administrative Assistant supporting the Educational Initiatives team at Cato Institute. Manages scheduling, reports, travel bookings, and departmental support in a hybrid role.
Senior Administrative Assistant supporting Commercial Banking Division at Wells Fargo. Responsibility includes managing administrative tasks and providing professional support to leaders and teams.
Office Manager overseeing office operations at eClear AG in Berlin; managing workflows, supporting processes, and collaborating with teams.
Assistente Administrativo for Genesis Group, aiding in agricultural inspection and certification processes. Responsibilities include scheduling inspections and liaising with cooperatives and financial institutions.
Administrative Assistant supporting energy management operations with a focus on client and project organization. Involves managing data and assisting in financial operations for energy transactions.