Providing administrative support as an Assistant at Scania's office in Cordilheira Alta, Brazil. Responsible for financial reporting, customer documentation, and HR support.
About the role
- Senior Administrative Assistant at PGIM providing vital support to the US Credit Research team. Managing schedules, travel arrangements, and administrative tasks in a fast-paced environment.
Responsibilities
- Independently manage complex calendars, including scheduling across multiple time zones.
- Coordinating meetings with senior-level executives and their assistants both internally and externally.
- Integrating travel plans seamlessly.
- Provide high-level daily support by anticipating the needs of the executive(s).
- Ensure they are fully prepared for meetings and calls with relevant materials, pre-reading, and context.
- Arrange all aspects of domestic and international travel, including flight bookings, ground transportation, accommodations, detailed itineraries, and expense processing.
- Answer and screen incoming calls, take detailed messages, return calls on behalf of the executive(s), and initiate conference calls as needed.
Requirements
- Minimum of 5+ years business/executive administrative experience.
- Excellent interpersonal skills, initiative, dependability and the ability to communicate with all levels in the organization are necessary.
- Ability to work independently with minimal supervision but collaborate as a team.
- Ability to handle sensitive information and maintain confidentiality.
- Excellent organizational and prioritization skills, good judgment and self-starter.
- Ability to manage multiple priorities and work in fast paced environment.
- Proficiency with Microsoft Office programs, specifically Word, Excel and PowerPoint.
Benefits
- Market competitive base salaries, with a yearly bonus potential at every level.
- Medical, dental, vision, life insurance, disability insurance, Paid Time Off (PTO), and leave of absences, such as parental and military leave.
- 401(k) plan with company match (up to 4%).
- Company-funded pension plan.
- Wellness Programs including up to $1,600 a year for reimbursement of items purchased to support personal wellbeing needs.
- Work/Life Resources to help support topics such as parenting, housing, senior care, finances, pets, legal matters, education, emotional and mental health, and career development.
- Education Benefit to help finance traditional college enrollment toward obtaining an approved degree and many accredited certificate programs.
- Employee Stock Purchase Plan: Shares can be purchased at 85% of the lower of two prices (Beginning or End of the purchase period), after one year of service.
- Eligibility to participate in a discretionary annual incentive program is subject to the rules governing the program, whereby an award, if any, depends on various factors including, without limitation, individual and organizational performance.
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