Office Manager responsible for various administrative tasks in Austria's Merz Lifecare. Ensure compliance and manage office operations effectively.
About the role
- Senior Administrative Assistant supporting Vice President and Sr Directors at Hershey. Involves coordinating meetings, managing calendars, and administrative support.
Responsibilities
- Assist in planning and organizing meetings by taking responsibility for assembling the agenda, location, meeting technology (Teams) based on participant needs, and all other meeting logistics including on site room setup/ meal coordination / external support
- Act as a proxy for communications and approvals as authorized. This includes interfacing with internal and external senior executives. The candidate be able to answer general questions as necessary and refer routine matters to appropriate parties and follow-up to ensure proper disposition
- Support department leaders in coordination and scheduling of travel arrangements and process expense reports for Vice President
- Manage logistics including off-site meetings, booking rooms in 3rd party locations, and incorporating travel time and juggling logistics as appropriate physically at the offsite location
Requirements
- Manage Vice President and Sr Directors calendars by prioritizing schedules and meetings
- Data Analytics experience including using generative AI in optimizing communication
- Strong Proficiency/Aptitude with learning software/databases/dashboards/scorecards
- High proficiency in creating Power Point decks for internal meetings with senior leaders
- Ability to manage multiple priorities
- Ability to set priorities
- Ability to interact with internal and external executives and customers
- Pro-active thinking and action
- Analytical ability
- Excellent organizational/time management skills
Benefits
- May further prepare meeting briefing documents
- Small Conference, Event, and Team-Building Coordination
- Support department with administrative tasks and analytical support as needed
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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