Dean's Executive Assistant supporting the Dean of the College of Liberal Arts & Social Sciences. Managing schedules, events, and communications while ensuring professional representation of the college.
About the role
- Providing clerical support to Health Services Manager in Winnipeg. Maintaining staffing data and processing job postings for the Provincial Travel Team.
Responsibilities
- Provide clerical support to the Manager(s) of Health Services including processing job postings and related paperwork.
- Maintain position control and registering new hires in orientation sessions.
- Ensure that the Manager(s) is/are aware of staffing levels, and maintain information and employee profiles in the ESP staff scheduling system.
- Update the day to day schedule changes in ESP and ShiftLink, and run staffing reports as requested.
- Adhere to the timelines and deadlines for expense claim forms, time entry and payroll cutoffs.
- Process data entry into the SAP Payroll System from sites.
- Follow up with sites to ensure timesheets are audited and inputted correctly.
Requirements
- Minimum two years previous related experience, preferably in a health care setting.
- Excellent interpersonal, organizational and decision-making skills required.
- Must have excellent English communication skills, both oral and written.
- Typing 50-60 wpm, medical terminology (pass mark 75%) required.
- Knowledge of personal computers and proficiency in Microsoft Office including Excel, Word, Teams, and Outlook.
- Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, beliefs and practices.
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