Personal Assistant providing administrative, organizational, and office management support in Madrid, Spain. Required to manage calendars, communications, and logistics for teams and managers.
About the role
- Executive Assistant providing comprehensive administrative support for multiple Senior Vice Presidents at LPL Financial. Managing complex calendars and overseeing strategic initiatives within the Strategy & Growth organization.
Responsibilities
- Manage complex calendars, prioritize meetings, and coordinate daily schedules for the SVPs
- Arrange domestic travel, including itineraries, logistics, and executive briefings
- Serve as point of contact for internal and external inquiries; manage communications with professionalism and discretion
- Prepare, edit, and format executive presentations, reports, and briefing materials
- Support leadership meetings by developing agendas, distributing materials, capturing minutes, and driving follow-up actions
- Organize team events, offsites, and senior-level sessions across Strategy & Growth
- Coordinate cross-functional communication and assist with the execution of strategic initiatives
- Process expense reports, reconcile corporate card charges, and support budget tracking
- Maintain confidential files, documents, and correspondence
- Ensure proactive planning for recurring deliverables, business reviews, executive checkpoints, travel cycles, and operating rhythms
- Build strong working relationships across the enterprise
- Represent senior leadership with a high level of professionalism in interactions with internal stakeholders and external partners
Requirements
- 5+ years of executive-level administrative support experience, preferably supporting EVP/SVP-level leaders
- 3+ years of experience supporting complex calendars and senior-level travel arrangements
- Excellent written and verbal communication skills
- Strong proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Excel, and Word
- Strong organizational abilities with consistent attention to detail
- Ability to maintain strict confidentiality and handle sensitive information
- Proven ability to demonstrate judgment, prioritize, and adapt in a fast-paced environment
Benefits
- 401K matching
- health benefits
- employee stock options
- paid time off
- volunteer time off
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