Assists with academic and clinical scheduling for faculty support including Outlook and the Qgenda system to provide superior level of service to ease the administrative burden on faculty.
Coordinates meeting space needs on and off campus; coordinates events for their program(s), including selecting, scheduling the venue and catering or food ordering, and managing guest list/invitations, while ensuring compliance with university policies and affiliate partner policies.
Manages faculty calendars and meeting coordination by using email/MS Outlook, Microsoft Forms, Doodle, Teams, and Zoom.
Guides and prepares physicians for meetings and presentations.
Takes meeting minutes and reports back on meeting summary, outcomes and next steps.
Works with Operations Program Manager and Regional Manager to implement identified needs for the program such as faculty recruitment, scheduling, logistics, and assist with various projects as needed.
Provides recruitment and onboarding support for new faculty.
Acts as department informational resource in relation to the operations of the section(s) they work within.
Processes procurement requests, travel arrangements (including international), and reimbursements for providers using Concur travel & expense system as well as COR360.
Requirements
A bachelor’s degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution
One (1) year of professional level administrative support experience in a higher education or healthcare setting.
Two (2) years of professional level administrative support experience in a higher education or healthcare setting (preferred)
Experience managing projects, adhering to project timelines, and reporting on progress (preferred)
Experience coordinating travel and related purchasing and expense reimbursements in the Concur system (preferred)
Experience providing administrative and technical assistance to faculty and staff within a higher education and/or medical education environment (preferred)
Experience in managing multiple schedules accurately and efficiently (preferred)
Experience in Amion (preferred)
Benefits
Medical: Multiple plan options
Dental: Multiple plan options
Additional Insurance: Disability, Life, Vision
Retirement 401(a) Plan: Employer contributes 10% of your gross pay
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