Hybrid Operations Program Coordinator

Posted 3 weeks ago

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About the role

  • Assists with academic and clinical scheduling for faculty support including Outlook and the Qgenda system to provide superior level of service to ease the administrative burden on faculty.
  • Coordinates meeting space needs on and off campus; coordinates events for their program(s), including selecting, scheduling the venue and catering or food ordering, and managing guest list/invitations, while ensuring compliance with university policies and affiliate partner policies.
  • Manages faculty calendars and meeting coordination by using email/MS Outlook, Microsoft Forms, Doodle, Teams, and Zoom.
  • Guides and prepares physicians for meetings and presentations.
  • Takes meeting minutes and reports back on meeting summary, outcomes and next steps.
  • Works with Operations Program Manager and Regional Manager to implement identified needs for the program such as faculty recruitment, scheduling, logistics, and assist with various projects as needed.
  • Provides recruitment and onboarding support for new faculty.
  • Acts as department informational resource in relation to the operations of the section(s) they work within.
  • Processes procurement requests, travel arrangements (including international), and reimbursements for providers using Concur travel & expense system as well as COR360.

Requirements

  • A bachelor’s degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a directly related field from an accredited institution
  • One (1) year of professional level administrative support experience in a higher education or healthcare setting.
  • Two (2) years of professional level administrative support experience in a higher education or healthcare setting (preferred)
  • Experience managing projects, adhering to project timelines, and reporting on progress (preferred)
  • Experience coordinating travel and related purchasing and expense reimbursements in the Concur system (preferred)
  • Experience providing administrative and technical assistance to faculty and staff within a higher education and/or medical education environment (preferred)
  • Experience in managing multiple schedules accurately and efficiently (preferred)
  • Experience in Amion (preferred)

Benefits

  • Medical: Multiple plan options
  • Dental: Multiple plan options
  • Additional Insurance: Disability, Life, Vision
  • Retirement 401(a) Plan: Employer contributes 10% of your gross pay
  • Paid Time Off: Accruals over the year
  • Vacation Days: 22/year (maximum accrual 352 hours)
  • Sick Days: 15/year (unlimited maximum accrual)
  • Holiday Days: 10/year
  • Tuition Benefit: Employees have access to this benefit on all CU campuses
  • ECO Pass: Reduced rate RTD Bus and light rail service

Job title

Operations Program Coordinator

Job type

Experience level

Junior

Salary

$54,383 - $69,175 per year

Degree requirement

Bachelor's Degree

Location requirements

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