Executive Assistant providing comprehensive administrative support to senior leadership at Huron. Responsible for managing schedules, communications, and office operations in a hybrid role.
About the role
- Medical Secretary III handling advanced secretarial duties at Washington University, including transcribing medical documents and maintaining physician schedules.
Responsibilities
- Transcribes medical documents such as physician’s letters, correspondence, nurse’s notes and manuscripts
- Completes requisitions/orders per Washington University guidelines if order entry in the electronic medical record is part of the job function
- Maintains physician’s daily appointment schedule and calendar
- Schedules meetings, arranges conference calls, reserves catering services, and makes travel arrangements
- Prepares patient charts, including delivering workups
- Greets visitors, answers telephone, takes messages and screens patient inquiries
- Serves as liaison between patients, physicians and staff, providing routine information to patient inquiries
- Assists administrative/clinical staff during peak times, vacations/illnesses
- Assists with retrieval and delivery of reports, films, etc.
- Other duties as assigned
Requirements
- High school diploma or equivalent high school certification or combination of education and/or experience
- 3 years in a Medical Office Setting
- Communication
- Decision Making
- Medical Terminology
- Microsoft Office
- Software Packages
- Working Independently
Benefits
- Up to 22 days of vacation
- 10 recognized holidays
- Sick time
- Competitive health insurance packages with priority appointments and lower copays/coinsurance
- Free Metro transit U-Pass for eligible employees
- Defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%
- Wellness challenges
- Annual health screenings
- Mental health resources
- Mindfulness programs and courses
- Employee assistance program (EAP)
- Financial resources
- Access to dietitians
- 4 weeks of caregiver leave to bond with your new child
- Family care resources available for continued childcare needs
- Cost of tuition covered for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years
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