Executive Assistant providing comprehensive administrative support to senior leadership at Huron. Responsible for managing schedules, communications, and office operations in a hybrid role.
About the role
- Senior Executive Service Executive Assistant at JCTM contributing to national security missions through high-level executive support, coordination, and compliance in the Navy’s Strategic Systems Programs.
Responsibilities
- Complete mandatory training in DTS, SMARTS, SEAS, Navy Correspondence, and Records Management, and provide certificates of completion.
- Make complex Defense Travel System (DTS) arrangements aligned with Navy travel policy (SSPINST 4650.13).
- Maintain compliance with Navy and SSP correspondence standards (SECNAV M-5216.5 CH-1), and manage classified/unclassified document workflows.
- Design and implement tracking systems for high-priority initiatives to ensure consistent performance and timely delivery.
- Prepare technical documentation for systems, software, and executive review.
- Coordinate high-level meetings, VTCs, and events, including agenda development, minute taking, and action item tracking.
- Manage leadership calendars with authority to prioritize, reschedule, or decline engagements as required.
- Compose and deliver high-level correspondence and reporting for senior leadership decision-making.
- Consolidate data and prepare oral and written presentations using diverse technical sources.
- Provide administrative and operational support including office supply logistics, equipment monitoring, and roster updates.
- Serve as a liaison across SSP branches, offering strategic recommendations to align goals and initiatives.
- Process security documentation and serve as an escort for non-cleared personnel, where clearance permits.
Requirements
- Active SECRET clearance
- Associate’s Degree (Bachelor’s preferred) or equivalent experience
- 6+ years of administrative experience
- Formatting, processing, and records maintenance for all official documents
- Microsoft Office software, including Outlook, Word, PowerPoint, and Excel
- Schedule appointments and correspond via email
- Prior experience supporting SES or executive personnel
- Professional and independent judgment and initiative
- Ability to work independently with confidential executive-level information
Benefits
- Health insurance
- 401(k) matching
- Paid time off
- Professional development opportunities
- Remote work options
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Secrétaire/Hôte.sse d'accueil supporting the team at CDER in Vitry - le - François. Responsible for document management, visitor reception, and administrative support.
Formateur pour les futurs secrétaires médical(e)s assurant des sessions de formation pratiques le mardi. Participer à l'adaptation des contenus pédagogiques et évaluation des compétences des apprenants.
Personal Assistant providing high - level administrative support to the Assistant Director in East Sussex. Managing schedules, preparing reports, and coordinating projects to ensure efficient operations.
Executive Assistant supporting the Florida Department of Veterans' Affairs in office administration and communication tasks. Handling various administrative responsibilities for the Director and veteran services.
Executive Assistant supporting COO at Good Inside, managing complex calendars and office operations. Requires 5+ years experience and offers competitive compensation.
Secretary responsible for patient administration at INOVIE Labosud. Ensuring optimal patient orientation and managing healthcare documentation for diagnostics.
Company Secretary managing Irish SPVs and funds for Ogier Global. Handling regulatory filings and client relationships in a professional environment.
Personal Assistant to RLB's UK and Europe Regional Directors ensuring smooth operations and supporting leadership activities. Engaging in strategic partnership and coordination across multiple regions.
Executive Assistant providing comprehensive administrative support to senior executives at First American. Handling sensitive information and maintaining organizational efficiency in a hybrid setup.