Office Manager at HEIMPLANET with a focus on preparatory accounting. Role includes financial management, sales support, and process optimization in a hybrid work environment.
About the role
- Corporate IT Compliance and Administrative Coordinator managing financials and audit compliance at EnerSys. Collaborating with IT teams while ensuring high-quality compliance processes and documentation.
Responsibilities
- Assist with the quality of the audit and compliance process for IT.
- Ensure regular review of department policies and procedures, maintaining schedules and documentation for these reviews.
- Coordinate the annual external SOX audit from an IT Management perspective, ensuring a smooth process.
- Ensure IT general controls are performed at the appropriate frequency and are complete.
- Spot-check evidence and control paperwork to verify completeness, accuracy, and proper documentation.
- Confirm that proper evidence for controls is available, complete, and accurate.
- Manage and track department project financials.
- Track department purchase orders against spend.
- Understand monthly financials charged to the department and follow up with employees regarding unexplained, unbudgeted, or overbudget charges.
- Create and manage approvals for purchase requisitions.
- Handle general needs for IT leadership and the team, including booking conference rooms, arranging meetings, and coordinating agendas.
- Track department purchase order balances against invoices.
- Receive and code inbound invoices, track invoice frequency, and prepare invoices for proper charge departments, ensuring timely processing and payment.
- Develop close relationships with similar roles in various other business departments to facilitate efficient communication and collaboration.
- Manage the invoicing process for expenses through ActiveWorx.
- Manage IT department purchase card (credit card) utilization, including collecting receipts, obtaining approvals, coding charges, and ensuring compliance with Finance policy.
Requirements
- Similar experience in administrative support, finance, compliance, or audit functions is a plus.
- Experience working in IT or with IT teams is desirable.
- Highly organized and detail-oriented.
- Well spoken, with strong oral and written communication skills.
- Effective interpersonal skills and ability to collaborate across departments.
- Ability to manage multiple tasks and priorities efficiently.
- Proactive problem-solving and follow-up abilities.
- Proficiency with office productivity software (e.g., Microsoft Office Suite).
- Familiarity with financial tracking and invoice processing systems (e.g., ActiveWorx) is a plus.
- Ability to maintain confidentiality and handle sensitive information appropriately.
Benefits
- Health insurance
- 401(k)
- Paid time off
- Work from home options
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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