Administrative Assistant supporting the Business and Relationship Management Latin America group in São Paulo. Coordinating marketing events, managing business files, and providing customer service support.
About the role
- Corporate IT Compliance and Administrative Coordinator managing financials and audit compliance at EnerSys. Collaborating with IT teams while ensuring high-quality compliance processes and documentation.
Responsibilities
- Assist with the quality of the audit and compliance process for IT.
- Ensure regular review of department policies and procedures, maintaining schedules and documentation for these reviews.
- Coordinate the annual external SOX audit from an IT Management perspective, ensuring a smooth process.
- Ensure IT general controls are performed at the appropriate frequency and are complete.
- Spot-check evidence and control paperwork to verify completeness, accuracy, and proper documentation.
- Confirm that proper evidence for controls is available, complete, and accurate.
- Manage and track department project financials.
- Track department purchase orders against spend.
- Understand monthly financials charged to the department and follow up with employees regarding unexplained, unbudgeted, or overbudget charges.
- Create and manage approvals for purchase requisitions.
- Handle general needs for IT leadership and the team, including booking conference rooms, arranging meetings, and coordinating agendas.
- Track department purchase order balances against invoices.
- Receive and code inbound invoices, track invoice frequency, and prepare invoices for proper charge departments, ensuring timely processing and payment.
- Develop close relationships with similar roles in various other business departments to facilitate efficient communication and collaboration.
- Manage the invoicing process for expenses through ActiveWorx.
- Manage IT department purchase card (credit card) utilization, including collecting receipts, obtaining approvals, coding charges, and ensuring compliance with Finance policy.
Requirements
- Similar experience in administrative support, finance, compliance, or audit functions is a plus.
- Experience working in IT or with IT teams is desirable.
- Highly organized and detail-oriented.
- Well spoken, with strong oral and written communication skills.
- Effective interpersonal skills and ability to collaborate across departments.
- Ability to manage multiple tasks and priorities efficiently.
- Proactive problem-solving and follow-up abilities.
- Proficiency with office productivity software (e.g., Microsoft Office Suite).
- Familiarity with financial tracking and invoice processing systems (e.g., ActiveWorx) is a plus.
- Ability to maintain confidentiality and handle sensitive information appropriately.
Benefits
- Health insurance
- 401(k)
- Paid time off
- Work from home options
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
Asistente administrativo en Cargill proporcionando apoyo administrativo y colaborando con equipos. Coordinando funciones y manejando documentación en la industria alimentaria.
Verwaltungsmitarbeiter role supporting financial and administrative tasks in a leading care facility. Collaborating cross - departmentally with a focus on customer service and financial accountability.
Verwaltungsmitarbeiter supporting administrative tasks in nursing home operations under a leading provider in Germany. Handling billing and correspondence while ensuring compliance with regulations.
Executive Administrative Assistant supporting the Managing Director and Sr. Regional Counsel in a global organization. Involves coordinating executive functions, meetings, and logistics for leadership team events.
Administrative Assistant supporting innovative service solutions for clients at RSM Brasil. Assisting with various administrative tasks including documentation and event organization.
Assistente Administrativo focusing on document management for grain origination at CHS Inc. Involves contract management, document issuance, and team collaboration.
Administrative Assistant supporting CEO at a high - growth beauty startup, managing elite contacts and maximizing executive productivity.
Verwaltungsmitarbeiter supporting the largest nursing home operator in Germany. Involves accounting, correspondence handling, and regulatory collaboration.
Office Manager at Insulet ensuring operational efficiency and managing office operations. Leading procurement, vendor operations, and supporting team logistics in a hybrid work environment.