Administrative Assistant providing comprehensive administrative and clerical support to ensure efficient operation of the organization. Managing schedules, communications, and document handling while delivering excellent service.
About the role
- Administrative Assistant supporting CEO at a high-growth beauty startup, managing elite contacts and maximizing executive productivity.
Responsibilities
- Serve as the first point of contact for elite founders and investors, managing all correspondence with extreme discretion and professional warmth.
- Manage complex, high-priority calendars, travel logistics, and meeting preparations to maximize CEO productivity.
- Act as the central communication link for 30+ client accounts, and internal stakeholders ensuring timely follow-ups and seamless information flow.
- Assist in high-stakes projects, including product launches, client proposals and investor briefings.
Requirements
- 2–5+ years in an executive support role, ideally within beauty, luxury, or venture capital.
- Deep passion for beauty trends and awareness of current market founders and investors.
- Proven ability to handle highly confidential information and navigate public-facing, high-profile environments.
- A "take charge" mindset comfortable with occasional evening or weekend availability to support urgent executive needs.
Benefits
- Experience: 2–5+ years in an executive support role, ideally within beauty, luxury, or venture capital.
- Industry Knowledge: Deep passion for beauty trends and awareness of current market founders and investors.
- Discretion: Proven ability to handle highly confidential information and navigate public-facing, high-profile environments.
- Adaptability: A "take charge" mindset comfortable with occasional evening or weekend availability to support urgent executive needs.
Job title
Job type
Experience level
Salary
Degree requirement
No Education Requirement
Location requirements
Office Manager in Mannheim, coordinating office management and administrative tasks for clients and staff in a global service context.
Assistant Front Office Manager role at Seminaris, enhancing guest relationships and supervising team activities. Responsibilities include check - in, reservations coordination, and financial oversight.
Verwaltungsmitarbeiter in der größten Pflegeheimbetreiber Deutschlands, der Weiterbildungsmöglichkeiten und attraktive Sonderzahlungen bietet. Verantwortlich für Buchhaltung, Korrespondenz und Zusammenarbeit mit Behörden.
Administrative Coordinator handling office duties including filing and invoice processing at Nutrien. Ensuring efficient office administration with a focus on inventory and employee support.
Administrative Assistant providing support to employees and management at Shermco Industries. Responsible for data entry, report organization, and various administrative tasks.
Assistant Administratif supporting the team for high - level insurance services in Switzerland. Managing training administration, quality control, and small training sessions in Bern.
Staff Assistant for the Chief Fiscal Officer overseeing operations in the Department of Human Rights in Springfield. Conducting studies and managing payroll functions while advising on operational matters.
Administrative Assistant performing complex administrative tasks for University Advancement. Involves oversight of daily operations and providing support across departments in a hybrid work environment.
Office Manager responsible for overall operations of the Family Recovery Center at Family Service League. Ensuring efficient use of resources and managing staff and technology in a busy healthcare environment.