Assistant Corporate Secretary supporting the governance of boards at SMBC Americas Holdings, Inc. Managing legal and corporate governance duties for BHC and related subsidiaries.
About the role
- Intern supporting General Secretary on business priorities and new processes in a hybrid work environment. Engaged in diverse projects and cross-functional collaboration for process improvements.
Responsibilities
- The Associate supports the General Secretary on key business priorities, including designing and implementing new internal and external processes.
- Prepare meetings with external stakeholders, assist with post-meeting follow-up, track actions through to conversion, and maintain stakeholder momentum.
- Assist with the organization of events for investors and customers.
- Support research and projects related to relationships with regulatory stakeholders, fundraisings, and governance matters.
- Contribute to the preparation and management of board packs for Pérvenir (content, timelines, Q&A); conduct targeted legal and market research.
- Help organize the team’s operating rhythm (cadence, rituals, documentation), drive follow-up on key milestones and OKRs, and improve internal processes and cross-team coordination.
- Harmonize the weekly internal communications.
- Strengthen the company’s presence at major events and on social channels; organize internal and external events to build the Alan network and systematize outreach and leverage global connections.
- End-to-end organization of events with top schools at our offices.
- Support cross-functional projects (e.g., Occupational Health) through research, synthesis, and stakeholder coordination; turn insights into actionable recommendations for product and operations teams.
- Source and recruit the next GS Associate.
- Develop the hiring process for the next GS Associate.
Requirements
- Proactive & curious — deliver quickly and accurately on assigned tasks, consistently go the extra mile, and demonstrate proactive thinking.
- Analytical judgment and critical thinking — produce high-quality research and analysis, frame the right questions, evaluate options, and anticipate possible outcomes.
- Versatility and strong execution — comfortable with context switching while maintaining impact.
- Organization and autonomy — reliable and precise in tasks requiring attention to detail.
- Clear thinking and concise communication — communicate effectively and succinctly.
- Ability to step back — understand the broader business needs related to any assignment.
- Technical appetite — interest or aptitude for automation, AI, and/or data analysis is a plus.
- Fluency in spoken and written English.
- Fluency in spoken and written French.
Benefits
- All the tools you need: top-of-the-range equipment (MacBook Air, keyboard, laptop stand, monitor, and Bose noise-cancelling headphones).
- Flexible vacation policy and flexible working hours — organize your time as you wish.
- Transport: generous transit benefit.
- Learning & training opportunities: a highly flexible training policy, free books, and a budget to attend and speak at conferences when the opportunity arises.
- Personal growth through coaching: at Alan, coaching is core — every Alaner is paired with a dedicated coach from day one to maximize impact, foster engagement, and develop their potential in line with Alan’s values.
Job title
Job type
Experience level
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Degree requirement
Tech skills
Location requirements
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