Executive Assistant to CEO at Hello Lemon GmbH responsible for strategic support and project management. Engaging actively with the management in a dynamic international environment.
About the role
- Intern supporting General Secretary on business priorities and new processes in a hybrid work environment. Engaged in diverse projects and cross-functional collaboration for process improvements.
Responsibilities
- The Associate supports the General Secretary on key business priorities, including designing and implementing new internal and external processes.
- Prepare meetings with external stakeholders, assist with post-meeting follow-up, track actions through to conversion, and maintain stakeholder momentum.
- Assist with the organization of events for investors and customers.
- Support research and projects related to relationships with regulatory stakeholders, fundraisings, and governance matters.
- Contribute to the preparation and management of board packs for Pérvenir (content, timelines, Q&A); conduct targeted legal and market research.
- Help organize the team’s operating rhythm (cadence, rituals, documentation), drive follow-up on key milestones and OKRs, and improve internal processes and cross-team coordination.
- Harmonize the weekly internal communications.
- Strengthen the company’s presence at major events and on social channels; organize internal and external events to build the Alan network and systematize outreach and leverage global connections.
- End-to-end organization of events with top schools at our offices.
- Support cross-functional projects (e.g., Occupational Health) through research, synthesis, and stakeholder coordination; turn insights into actionable recommendations for product and operations teams.
- Source and recruit the next GS Associate.
- Develop the hiring process for the next GS Associate.
Requirements
- Proactive & curious — deliver quickly and accurately on assigned tasks, consistently go the extra mile, and demonstrate proactive thinking.
- Analytical judgment and critical thinking — produce high-quality research and analysis, frame the right questions, evaluate options, and anticipate possible outcomes.
- Versatility and strong execution — comfortable with context switching while maintaining impact.
- Organization and autonomy — reliable and precise in tasks requiring attention to detail.
- Clear thinking and concise communication — communicate effectively and succinctly.
- Ability to step back — understand the broader business needs related to any assignment.
- Technical appetite — interest or aptitude for automation, AI, and/or data analysis is a plus.
- Fluency in spoken and written English.
- Fluency in spoken and written French.
Benefits
- All the tools you need: top-of-the-range equipment (MacBook Air, keyboard, laptop stand, monitor, and Bose noise-cancelling headphones).
- Flexible vacation policy and flexible working hours — organize your time as you wish.
- Transport: generous transit benefit.
- Learning & training opportunities: a highly flexible training policy, free books, and a budget to attend and speak at conferences when the opportunity arises.
- Personal growth through coaching: at Alan, coaching is core — every Alaner is paired with a dedicated coach from day one to maximize impact, foster engagement, and develop their potential in line with Alan’s values.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Tech skills
Location requirements
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