Secretary Specialist at Florida Department of Children and Families performing routine clerical tasks and supporting case management functions. Handling inquiries, correspondence, and record maintenance.
About the role
- Executive Personal Assistant to a CEO managing travel, lifestyle, and administration tasks. Requires extensive experience in luxury concierge services and high emotional intelligence.
Responsibilities
- Plan and manage all private and commercial travel, including detailed itineraries, visas, security, and ground logistics
- Arrange accommodation, transport, restaurant, and event bookings to five-star or concierge standards
- Maintain trusted relationships with premium travel partners, airlines, hotels, and concierge networks
- Ensure all arrangements are executed smoothly, with contingency planning and minimal disruption
- Liaise with household staff, contractors, and service providers across multiple locations
- Oversee property operations, maintenance, repairs, and routine services
- Manage and renew vendor relationships including insurance, utilities, drivers, and household accounts
- Source and coordinate premium service providers (chefs, stylists, wellness practitioners, etc.) as needed
- Maintain complex calendars and scheduling across time zones
- Manage documentation, renewals, and private appointments
- Coordinate with professional contacts including medical, legal, and financial advisors
- Proactively identify and resolve issues before they escalate
- Oversee special projects, purchases, and logistics from concept to completion
- Maintain structured systems for documentation, budgets, and payments
- Deliver white-glove service for all principal and guest experiences
- Anticipate preferences and special requests, ensuring a seamless experience at all times
- Curate itineraries, dining, cultural, and leisure experiences with refined taste and attention to detail
- Serve as the trusted liaison between the principal and all external parties
- Exercise impeccable discretion, judgment, and confidentiality in all matters.
Requirements
- Minimum 7 years’ experience supporting UHNW individuals, executives, or family offices
- Prior experience in concierge, luxury hospitality, aviation or lifestyle management settings
- Proven ability to coordinate across travel, property, and personal domains simultaneously
- High emotional intelligence, service orientation, and professional discretion
- Exceptional communication, organization, and follow-through
- Fluent, flawless English (additional languages advantageous)
- Flexible availability across time zones and for occasional travel
- Excellent computer and tech proficiency.
Benefits
- Long term, Full-time position (40h/week)
- 22 days of paid annual leave per year
- Work from home
- Stable, no stress, drama-free working environment
- Company-sponsored up-skilling.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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