Executive Operations Lead at AllTrails supporting the CEO and leadership team through operational excellence and strategic execution. Focused on outdoor experiences and community engagement.
Responsibilities
Support planning and execution of leadership meetings, offsites, and board meetings
Track key projects, deliverables, and deadlines to ensure follow-through and accountability
Manage complex calendars, schedule meetings across time zones, and coordinate travel logistics and itineraries
Prepare briefings, presentations, and reports in advance of meetings and events
Represent the company with external stakeholders, while serving as a liaison between CEO and external partners
Build strong relationship across departments
Own bi-monthly Town Hall meetings including agenda, speakers, and Q&A. Stay close to employee sentiment as part of content planning
Maintain systems for document management, expenses, and approvals
Requirements
10+ years of experience supporting senior executives in a fast-paced environment
Exceptional organizational, communication, and time-management skills
Discretion and integrity in handling sensitive information
Ability to operate independently, manage multiple priorities and make sound judgements under pressure
Ability to drive execution in a fast-paced entrepreneurial environment with a bias for action
Detail-oriented and hands-on approach
Cross-functional team player with a track record of building positive relationships
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