BH
Beth Israel Lahey HealthMedical Secretary
Medical Secretary providing essential administrative support in patient care at Beth Israel Lahey Health. Managing appointments, patient records, and communications in a busy medical office.
About the role
- Own and organise the CEO’s day to day calendar to ensure that meetings are scheduled and actions are followed through in line with current priorities.
- Escalate and coordinate the CEO’s inbox to highlight critical priorities and resolve matters autonomously that do not require the CEOs input.
- Own the end-to-end planning for international and interstate travel for the CEO (and ELT as required) including accommodation, transport and itinerary.
- Maintain a high degree of accountability for CEO deliverables.
- Work closely with the PR team to prioritise all necessary PR events, interviews, podcasts etc.
- Liaise with partners, including sponsorships and international media partners, on CEO engagements.
- Own swag for all CEO connection points with external partners.
- Manage all expenses for the CEO and own the budgets for leadership and international travel.
- Support Executive Leadership Team with ad-hoc calendar, offsite planning sessions and capacity management.
- Coordinate ELT weekly meetings by owning meeting agendas, action items and liaise with key stakeholders to ensure accountability and alignment on key issues.
- Coordinate with Leadership Operations to schedule and action company planning and strategy processes throughout the year.
- Board, Committees and Investor Relations coordination:
- Coordination of all Board and Committee meetings.
- Build and maintain relationships with Board members.
- Liaise with key investors and coordinate periodic meetings and roadshows via our stockbrokers, CEO, CFO and investors.
- Oversee swag for key connection moments.
- Event management including but not limited to offsites, workshops, team celebrations and ceremonies as both driver (i.e. of leadership events) and contributor (i.e. to support People Ops on vibe).
- Assist with onsite office management including liaising with co-working space team and pantry supplier management
- Being a set of “eyes and ears” for the CEO to ensure the wellbeing and engagement of the ELT and step reports is high.
- Flexibility with schedule as dictated by the deliverables of the role.
Requirements
- Experience as an Executive Assistant supporting a CEO and multiple senior business leaders.
- Outstanding working knowledge of Google Suite, Slack, Zoom, and other common workplace tools.
- Deep understanding of senior leadership time management needs, priorities, and workflows.
- Strong hustle and go-getter spirit to keep with the pace of a high growth scale-up.
- Strong written and verbal communication skills.
- Excellent time and priority management skills.
- Ability to organise team events and outings from start to finish.
- Excellent long-term organisational and planning skills to avoid last-minute rushes.
- Sound project management skills.
Benefits
- Hybrid working - when it comes to working, there’s no “one size fits all” approach, with Airtasker you choose the environment that helps you do your best work.
- Airtime - welcome to no Slack and meeting-free Fridays! Airtime is designed so we regularly have dedicated focus time for work and personal growth.
- Recharge days - each quarter we have a company-wide Recharge Day, equivalent to 4 additional days of leave per year. It’s a day for everyone when the world can wait and self-care takes centre stage.
- Wellbeing support - our Employee Assistance Program provides confidential access for our people to GPs, dieticians, counselling and mental health specialists, providing essential support whenever needed.
- Airpowerment Fund - we provide a $200 allowance to spend on anything that supports your health & wellbeing
- Airtasker credits - it’s a great feeling to get things done. Even greater when you get $1,000 worth of credits every year to help you check off your to-do list and connect with our community of Taskers.
- Fair and equitable pay - this is a core commitment to our people. Every year we review industry data to ensure our compensation framework supports everyone to be recognised for the full value of their skills.
- Tenure leave - To celebrate our people’s commitment to Airtasker, we offer tenure leave starting from your 3rd anniversary with the company. This begins with 3 extra days of leave per year, gradually increasing to a maximum of 5 days per year.
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
BH
Beth Israel Lahey HealthMedical Secretary
Medical Secretary providing essential clerical support at BILH Primary Care in Manchester. Responsible for high standards of customer service and managing various administrative tasks.
HM
Health Careers ManitobaSecretary 3 – Psychiatry – Adult Mental Health
Secretary providing administrative support to the Mental Health Program including secretarial services, scheduling, and communication tasks. Supporting a team of psychiatrists and multi - disciplinary staff in Winnipeg.
PF
Prudential FinancialExecutive Assistant
Executive Assistant providing administrative support to the VP of IMO Relationship Management at Prudential. Responsibilities include managing calendars, coordinating travel, and handling confidential information.
MI
Meliá Hotels InternationalExecutive Assistant – Director of Operations
Executive Assistant providing strategic and operational support to the Director General in the Dominican Republic. Coordinating key projects, logistics, and interdepartmental relations to ensure efficient operations.
AL
AKT LondonPersonal Assistant – Founders
Personal Assistant supporting the Founders of AKT, managing their business and personal schedules. Facilitating meetings, travel, events, and branding efforts in a creative environment.
UA
Unify AmericaExecutive Assistant
Executive Assistant supporting the Founder of Unify America in a mission - driven environment. Managing schedules, travel, and relationships to enhance productivity and impact.
UP
UpstreamExecutive Assistant – Chairman
Executive Assistant supporting the Chairman in a mobile technology firm. Providing comprehensive executive support in a fast - paced multinational environment.
BH
Beth Israel Lahey HealthMedical Assistant – Medical Secretary
Medical Assistant providing direct patient care at Beth Israel Lahey Health. Assisting patients during visits and performing medical duties in a team - based model.
US
Executive Assistant providing administrative support to Executive Management Group at USAA. Ensuring seamless operations and documentation in a flexible work environment in San Antonio, TX.