Executive Assistant assisting consultants with project management and administrative support in a leadership advisory firm.
About the role
- Executive Assistant providing support to Senior Vice President at a financial services firm. Responsibilities include calendar management, meeting coordination, and technical support for the team.
Responsibilities
- Provide support to the Senior Vice President, Claims (Canada), which includes managing and organizing their calendar, making travel arrangements, scheduling and attending, as required, meetings to record minutes, completing and filing expense reports, writing correspondence, etc.
- Support the entire team, which includes filing confidential employee documents, ensuring appropriate hospitality services are arranged, preparing team meeting agendas, preparing document packages for various meetings, tracking timesheets, ordering supplies and maintaining inventory/equipment and distributing mail.
- Set up project meeting invitations, room reservations and equipment as needed, and publish meeting agendas.
- Provide ongoing technical support to the team (including onboarding assistance to new employees) through your technical knowledge of systems and software.
- Actively participate in special projects and any other related tasks, which include updating project documentation and publishing.
- Plan, coordinate, attend, and provide day-of support for department and offsite events, including fundraising and staff functions.
- Run confidential reports and create PowerPoint presentations, Word documents, and Excel spreadsheets on results.
- Assist with the annual budgeting process.
- Provide backup support to other Executive Assistants.
Requirements
- College diploma in administration or secretarial studies or equivalent combination of education and experience.
- Minimum of 5 years experience.
- Bilingualism (French/English) – Need to interact regularly with colleagues across the country.
- Strong business acumen and professionalism.
- Proficiency in MS Office (Word, Excel and PowerPoint).
- Can handle multiple competing priorities and deadlines.
- Excellent communication skills, both written and verbal.
- No Canadian work experience required however must be eligible to work in Canada.
Benefits
- A financial rewards program that recognizes your success
- An industry leading Employee Share Purchase Plan; we match 50% of net shares purchased
- An extensive flex pension and benefits package, with access to virtual healthcare
- Flexible work arrangements
- Possibility to purchase up to 5 extra days off per year
- An annual wellness account that promotes an active and healthy lifestyle
- Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues
- A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs
- Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities
- Inspiring leaders and colleagues who will lift you up and help you grow
- A Community Impact program, because what you care about is a part of what makes you different.
Job title
Job type
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Degree requirement
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