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Hybrid Executive Assistant

at TASC
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Posted last month

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About the role

  • Provide vital support to three executives within the Blockchain and Digital Currencies organization.
  • Perform general administrative tasks to support daily operations, including phone coverage, meeting scheduling, travel arrangements, expense reporting, calendar management, and taking and distributing meeting minutes.
  • Prepare communications, reports, presentations, and other assigned documentation.
  • Ensure all logistical support is coordinated for meetings and events.
  • Administer team-specific programs, projects, or processes, and maintain spreadsheets or databases to monitor departmental information.
  • Conduct research on special topics as assigned.
  • Act as an administrative liaison within and outside the company.
  • Manage expense reporting in accordance with the company's Travel and Entertainment policy.
  • Plan and coordinate events, both on and off-site, involving internal and external participants. This includes coordinating with guest speakers, catering, venue booking, and other event-specific needs.
  • Support the onboarding process for new team members.
  • Create and edit presentations and other communications.
  • Manage and communicate corporate applications and compliance programs, such as Access Management, Vivo, Concur, Oracle, and other internal applications.

Requirements

  • High school education is required. College degree preferred.
  • Experience in executive administrative roles within a corporate environment, interfacing with senior and executive-level management and customers.
  • Creative problem-solving abilities and the capacity to think outside the box.
  • Excellent relationship management skills, with the ability to influence, persuade, and collaborate across functions, and effectively interact with stakeholders.
  • A strong sense of urgency and results-driven orientation.
  • The ability to prioritize tasks and discern what is truly important.
  • A solid understanding of MasterCard’s operational and organizational infrastructure is advantageous.
  • Proficiency in MS Office products (Excel, PowerPoint, Word, Outlook) and Oracle is required.
  • High accuracy and attention to detail, with the ability to multitask.
  • The ability to thrive in a busy and varied environment and to work well under pressure.

Benefits

  • insurance (including medical, prescription drug, dental, vision, disability, life insurance)
  • flexible spending account and health savings account
  • paid leaves (including 16 weeks of new parent leave and up to 20 days of bereavement leave)
  • 80 hours of Paid Sick and Safe Time
  • 25 days of vacation time and 5 personal days, pro-rated based on date of hire
  • 10 annual paid U.S. observed holidays
  • 401k with a best-in-class company match
  • deferred compensation for eligible roles
  • fitness reimbursement or on-site fitness facilities
  • eligibility for tuition reimbursement

Job title

Executive Assistant

Job type

Full Time

Experience level

Junior

Salary

$69,000 - $107,000 per year

Degree requirement

High School Diploma

Tech skills

Oracle

Location requirements

HybridPurchaseUnited States

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