Secretary/Assistant managing office administration at ETL Schömig Steuerberatungsgesellschaft in Würzburg. Responsible for back office operations, client communication, and administrative support.
About the role
- Protect the Leader’s Time
- Manage and maintain the Managing Director’s calendar, inbox, and Teams messages
- Anticipate upcoming priorities and adjust schedules proactively
- Prioritize and schedule meetings in alignment with strategic objectives
- Filter incoming requests and communications
- Coordinate meetings, agendas, and logistics for internal and external stakeholders
- Oversee travel bookings and logistics
- Prepare high-quality presentations, briefing materials, and meeting notes
- Support daily, weekly, and monthly planning processes
- Track goals, commitments, and project timelines
- Act as the central liaison between the Managing Director and internal/external stakeholders
- Follow up on actions and requests to ensure momentum is maintained
Requirements
- Skilled and experienced in using HubSpot CRM
- Preferably with experience using Accelo and SharePoint, but not required
- Proactive communication and time management
- Strong organisational and project coordination skills
- Systems thinking - the ability to optimise workflows and create clarity
- High attention to detail and follow-through
- Confidentiality and professionalism
- Can make decisions on scheduling, meeting logistics, and standard client communications
- Must escalate commercial, contractual, or strategic decisions to the Managing Director.
Benefits
- Opportunity for Business International Trip
- Fixed Dayshift & Weekends Off
- 1x-2x a month onsite in Ortigas
Job title
Job type
Experience level
Salary
Degree requirement
No Education Requirement
Location requirements
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