Executive Assistant role at IMO Oberflächentechnik providing administrative support and office organization. Coordinating meetings, managing correspondence, and overseeing projects.
About the role
- Executive Assistant within Operations at Fanvue, supporting the Chief Business Operations Officer and optimizing workflows. Join the fastest-growing creator monetization platform and empower creators with AI.
Responsibilities
- Manage and prioritise calendars, scheduling, and daily agendas.
- Manage inboxes: draft and filter communications, then escalate or respond as appropriate.
- Prepare meeting briefs (half‑page bullet summaries preferred), action lists, and track follow‑ups using Notion dashboards and trackers.
- Handle travel and event logistics (UK & occasional international) with self‑managed time and coordination.
- Set up, maintain, and optimise task systems (Notion, Todoist, Reclaim.ai) with the calendar as the single source of truth for scheduling.
- Co‑develop decision‑rights, SLAs, SOPs and vendor/expense workflows.
- Own operational system maintenance and propose optimisations to increase deep‑work time.
- Filter communications and tasks so you and the executive focus only on high‑impact items.
- Take responsibility for onboarding/off‑boarding workflows and basic security/access controls (post‑probation).
- Manage personal scheduling, reminders, celebrations, and gifting.
- Occasionally accompany in‑person meetings or events when based in/around London.
- Proactively streamline and improve personal systems and tasks
Requirements
- 2–4 years’ PA/EA experience in a fast‑moving environment.
- Outstanding organisational and prioritisation skills; able to switch context rapidly.
- Excellent written & verbal communication; able to draft, summarise and escalate appropriately.
- Comfortable with full access to confidential information, systems, and workflows, and trusted accordingly.
- Experience with Notion, Slack, 1Password; ability to learn new tools quickly.
- Mindset aligned with a direct, analytical, results‑driven, and high‑autonomy environment.
Benefits
- Fully remote (UK-based) with expectation of being London‑accessible
- Flexible hours, according to when you perform best
- Unlimited holiday
- Budget for growth and wellbeing (Wellhub platform, books, and courses)
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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