Executive Assistant supporting the Managing Director at Salamander Middleburg, a luxury resort. Providing high - level administrative support and serving as a liaison between senior leadership and internal teams.
About the role
- Executive Assistant at Harper’s Bazaar, supporting the Editor-in-Chief and managing office operations. Handling scheduling, travel, and administrative tasks in a fast-paced media environment.
Responsibilities
- Manage complex calendars, schedule appointments, and coordinate meetings
- Book and manage domestic and international travel arrangements
- Process expense reports in alignment with Hearst policies and timelines
- Prepare materials and conduct research in advance of key meetings and interviews
- Organize and coordinate internal staff meetings and corporate presentations
- Support planning and execution of special events, including sending invitations and managing RSVPs
- Welcome and manage office visitors with professionalism
- Order office supplies, mail out issues, and ensure overall office efficiency
- Be responsive to emails and calls, with occasional after-hours needs
- Handle other administrative tasks and special projects as assigned
Requirements
- 2-3+ years of experience supporting a senior-level media executive in a fast-paced environment
- Exceptional organizational skills and obsessive attention to detail
- Highly proactive, self-directed, and resourceful with strong problem-solving skills
- Excellent communication skills and discretion when working with confidential information
- Strong collaboration skills with the ability to interact effectively across levels and teams
- Skilled in Microsoft Office Suite, Keynote, Google Drive, Instagram, and Zoom
- Tech-savvy with familiarity in scheduling, organizational, and social media platforms
- Demonstrated ability to manage multiple priorities and deadlines.
Benefits
- Work with the Best: Collaborate with top-tier professionals across media, advertising, tech, fashion, lifestyle, and publishing, shaping the future of these dynamic industries.
- Grow Your Skills: Unlock your potential with access to innovative training programs, immersive workshops, and exclusive industry events.
- Work-Life Harmony: Enjoy the flexibility of hybrid work, empowering you to balance professional success with personal priorities.
- Foster Connection & Belonging: Join our Employee Resource Groups and help create a welcoming workplace where everyone feels valued and empowered.
- Wellness First: Prioritize your well-being with a comprehensive benefits package that includes medical, dental, and vision insurance from Day 1.
- Plan for Your Financial Future: Enjoy competitive financial perks, including a 401(k) plan with a generous company match.
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