Hybrid Executive Assistant – Maritime Leadership Team

at GreenPowerMonitor, a DNV company

• Job title: Executive Assistant – Maritime Leadership Team
• Job type: Full Time
• Experience level: Senior
• Salary: Not specified
• Degree requirement: No Education Requirement
• Location requirements: Hybrid, Oslo, Norway

Responsibilities

• Administrative responsibility to manage complex calendars for multiple leaders, including scheduling and booking of meetings, management of invitations and coordination of calendars
• Coordinate domestic and international travel, including flights, accommodations, visas, ground transportation, and itineraries.
• Organize and prepare for meetings, including agenda development, logistics, materials and follow-ups and assist in organizing internal and external events and dinners, partly in collaboration with the Maritime Regions or Communications team.
• Prepare, edit, and follow up on presentations, reports, and business documents, while maintaining confidentiality and records, as requested.
• Establish and maintain exceptional working relationships with internal and external stakeholders and serve as discreet point of contact.
• Assist with team initiatives, projects and other administrative tasks as needed.
• Effectively support leaders working in different locations by using collaboration and communication tools

Requirements

• You have proven experience as an Executive Assistant, or similar role supporting multiple leaders, in an international corporate environment
• You have strong organizational and time-management skills with the ability to manage multiple priorities, and you can demonstrate significant results characterized by quality and precision
• You communicate in a clear, precise, and structured way, and you have excellent English skills, both written and spoken
• You are highly adaptable to different work styles and are comfortable with effectively managing changes in a pragmatic and confident way
• You are forward-thinking, flexible and solution oriented, able to act independently and proactively
• You are perceived by others as very service-minded and trustworthy; with high integrity and the ability to maintain confidentiality
• You are experienced in Microsoft Office applications like Word, Excel, PowerPoint, Teams and related tools.
• High level of discretion, professionalism, and attention to detail.
• You are a proactive problem-solver who thrives in a fast-paced environment

Benefits

• Strong company culture with emphasis on competence development
• Great colleagues who value teamwork and support
• Attractive total compensation package
• 6 weeks annual vacation
• Interesting and challenging tasks
• International working environment
• Flexible working hours and focus on work/life balance