Secretary Specialist at Florida Department of Children and Families performing routine clerical tasks and supporting case management functions. Handling inquiries, correspondence, and record maintenance.
About the role
- Personal Assistant supporting multiple Partners and Directors in delivering challenging projects. Managing schedules, meetings, and administrative tasks to ensure effective support.
Responsibilities
- Support multiple Partners and Directors in delivering challenging projects.
- Manage and maintain multiple diaries.
- Schedule internal and external meetings/events of varying sizes.
- Coordinate and book complex travel and accommodation requirements.
- Provide ad-hoc project team support on location and events.
- Manage databases and filing systems.
- Drive and share best practices in supporting senior people across the business.
Requirements
- At least 2 years of demonstrable experience in a Personal / Executive Assistant role supporting multiple people.
- Experience of diary management, coordinating/booking and managing high volumes of activities in particular, travel and accommodation.
- Ability to think ahead and anticipate needs before they arise.
- Methodical coordination skills and logical thinking.
- Exceptional organisational skills: ability to multi-task and organise others.
- Excellent oral and written communication skills.
- Experience working within a high-paced environment where you can remain calm under pressure.
- Excellent use of Outlook, Word, Excel, and PowerPoint.
- A pleasure to work with – “can do – will do” and proactive attitude.
- Discretion and confidentiality guaranteed.
- Exceptional attention to detail and deadlines.
- Capability to filter information and assess priorities.
Benefits
- Life Assurance
- Income Protection
- pension contributions
- 27 days holiday (not including bank holidays)
- profit share scheme
Job title
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Experience level
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Degree requirement
Location requirements
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