Assistant/Secrétaire for Stellantis &You managing vehicle orders and customer relations. Ensuring customer satisfaction through effective communication and organization skills.
About the role
- Executive Assistant to CEO at DELFI Diagnostics, managing executive support and Board communications. Responsible for complex calendars, travel coordination, and strategic project support.
Responsibilities
- Manage CEO's complex calendar, prioritizing meetings and optimizing time allocation across strategic priorities
- Manage CFO’s calendar and activities related to fundraising and investor relations
- Coordinate domestic and international travel arrangements, including detailed itineraries and logistics
- Prepare briefing materials, presentations, and correspondence for executive meetings
- Handle confidential information with discretion and professionalism
- Serve as a liaison between the CEO and internal/external stakeholders
- Schedule and coordinate Board meetings, including logistics, materials preparation, and minute-taking
- In coordination with the Board Secretary, manage Board communications and ensure timely distribution of meeting materials
- Track action items and follow up on Board-related deliverables
- Contribute to special projects and strategic initiatives as assigned
- Help drive key initiatives to completion across multiple departments
Requirements
- 5+ years of experience supporting C-level executives, preferably in biotech, healthcare, or high-growth startup environments
- Bachelor's degree required
- Exceptional organizational skills with ability to manage multiple priorities simultaneously
- Outstanding written and verbal communication skills
- Advanced proficiency in Microsoft Office Suite and Google Workspace
- Demonstrated ability to handle confidential information with discretion
- Strong business acumen and ability to understand complex organizational dynamics
- Proven experience with nuanced, contextual problem-solving in ambiguous situations where standard solutions don't apply
- Solutions-oriented mindset with track record of identifying creative approaches to complex challenges
Benefits
- Opportunity to work directly with executive leadership at an innovative diagnostics company
- Exposure to strategic decision-making, fundraising, and Board operations
- Clear path to Chief of Staff role for the right candidate
- Contract-to-hire structure with potential for permanent placement
- Collaborative and mission-driven culture focused on saving lives through early cancer detection
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Dean's Executive Assistant supporting the Dean of the College of Liberal Arts & Social Sciences. Managing schedules, events, and communications while ensuring professional representation of the college.
Executive Assistant to the CEO at QTGroup, managing strategy and operations. Contributing to the growth of a deep - tech ecosystem in quantum technology with global partnerships.
Executive Assistant to the CEO in a quantum tech company influencing strategy and operations while managing international partnerships and communication. Requires highly motivated and organized professional with strong language skills.
Corporate Secretary and Governance Vice President at State Street managing board - related documentation and compliance. Requires extensive experience in the financial services industry and strong organizational skills.
Executive Assistant role at IMO Oberflächentechnik providing administrative support and office organization. Coordinating meetings, managing correspondence, and overseeing projects.
Executive Assistant assisting consultants with project management and administrative support in a leadership advisory firm.
Secrétaire de direction soutenant la direction pour la gestion administrative de la Résidence de l'Amandier. Coordination avec équipes, gestion de dossiers, et respect de la confidentialité.
Secrétaire managing patient interactions at INOVIE LABOSUD, ensuring optimal patient care and administrative support. Collaborating on patient - related inquiries and maintaining medical records.
Executive Assistant supporting the Global CEO at Croud, a digital marketing agency. Managing executive operations, board activities, and confidential correspondence in a hybrid work environment.