Virtual Assistant connecting community members with наш specialist team at Incluso Services. Strengthening digital presence and supporting engagement for disability and NDIS participants.
About the role
- Executive Assistant supporting a C-level executive at CDW. Managing complex schedules and communication in a fast-paced corporate environment.
Responsibilities
- Serve as primary point of contact for internal and external stakeholders on behalf of executive, as needed
- Manage complex calendars, prioritize meetings, and coordinate cross-functional scheduling
- Coordinate global travel arrangements and process expense reports
- Prepare executive level presentations, correspondence, and internal communications
- Support leadership team meetings: securing meeting location, accommodations, catering, as well as drafting documents, reports, and presentations
- Effectively interact with all stakeholders, both internal and external
- Coordinate and process all invoices and purchase orders
- Handle confidential information related to company strategy, personnel, and performance
- Communicate effectively with a variety of stakeholders both inside and outside the company
- Bring a process improvement mindset and ensure that enhancements are made to the executives’ operating system to ensure a seamless and well run schedule
- Prepare the executive for travel and other important events with prep materials, documents, etc… in an easy-to-use format / approach
- Check all aspects of travel and calendar to ensure that each day runs smoothly and according to plan
- Understand executives preferences and ensure that they are reflected in travel and calendar plans
- Assist with special projects as assigned.
Requirements
- Bachelor’s degree with 5+ years of executive assistant experience including supporting C-suite executives, or 9+ years of executive assistant experience without a degree, including C-suite support.
- Strong written and verbal communication skills
- Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook), SharePoint, and virtual communication tools (Teams, Webex, Zoom)
- High emotional intelligence, executive presence, and the ability to influence without authority
- Proven track record managing sensitive and confidential information
- Strong project management, organizational and time management skills
- Demonstrate ability to manage remote/hybrid work environments
- Ability to build relationships across all levels of the organization and with external partners
- Work independently with minimal direction, demonstrating sound judgment and initiative
- Proactively anticipate executive needs and resolve issues before they arise
- Pivot quickly and adapt to shifting priorities in a fast-paced, dynamic environment
- Manage multiple tasks and projects simultaneously, ensuring deadlines are met
- Maintain composure and professionalism under pressure and in ambiguous situations
- Leverage AI tools (e.g., Microsoft Copilot, automated transcription tools) to streamline administrative tasks such as meeting prep, email drafting, and follow-ups.
Benefits
- Annual bonus target of 5% subject to terms and conditions of plan
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