Providing administrative support and reception services in a tax consulting firm located in Mülheim an der Ruhr. Managing office organization and communication while ensuring client satisfaction.
About the role
- Executive Assistant supporting the COO in a hybrid position at Bearpaw GmbH, a fast-growing archery brand inspiring people to discover their potential.
Responsibilities
- Information hub: You gather, filter, and synthesize all relevant information for the COO.
- Project oversight: You track key projects, ensure accountability on follow-ups, and keep blockers off the COO’s desk.
- Structure & routines: You design the COO’s calendar so that leadership and strategic steering are the focus — not firefighting.
- Communication interface: You prepare meetings (before and after), create decision-making materials, and ensure tasks are executed by the team.
- CEO radar: You manage the interface between the COO and CEO — ensuring both have the right information at the right time.
- Process architect: You document and improve core processes so we operate more sustainably, efficiently, and profitably.
Requirements
- Completed degree (Business Administration, Economics, Supply Chain, or similar) or equivalent experience — ideally with a Finance or Project Management focus.
- 2–4 years of professional experience in a demanding environment (e.g., consulting, finance, startup, operations).
- Strong analytical skills; excellent at organizing and structuring.
- High communication skills — you can distill complex information concisely.
- Confident and assertive, while also empathetic in interpersonal interactions.
- Hands-on mentality: You see what needs to be done and roll up your sleeves.
- Enjoy working in a dynamic, changing environment with a fast pace and high expectations.
Benefits
- Not just about salary — you receive a monthly voucher for our premium products and enjoy exclusive discounts from numerous well-known partners.
- Flexible, trust-based working hours are part of our culture — results matter, not hours worked.
- Remote work is possible depending on the role, with up to 100% home office — excluding mandatory events.
- Permanent employment contracts and up to 30 days of vacation help you balance work and life.
- Monthly coaching sessions with your team lead provide opportunities to continuously improve your skills and develop professionally.
- Regular team and company events promote exchange and strengthen our cohesion — whether as a world market leader in traditional archery at BEARPAW or as a social-impact company at Buckle & Seam.
- Through our CEO Tim’s membership in EO, described by Forbes as “the world’s most influential network of entrepreneurs,” we have a vast network across more than 61 countries that gives you access to large companies and influential individuals.
- Thanks to flat hierarchies, we communicate efficiently and ensure every voice is heard.
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