Corporate Secretary and Governance Vice President at State Street managing board - related documentation and compliance. Requires extensive experience in the financial services industry and strong organizational skills.
About the role
- Executive Assistant supporting Head of International Audit in London at BNY, a leading global financial services company. Providing high-level administrative support to the Audit Department.
Responsibilities
- To provide a high level of professional secretarial and administration support to the Audit Department
- To ensure that clients (internal and external) are dealt with efficiently and politely
- To assist in Audit secretarial tasks, including but not limited to:
- Creating a wide range of documents including contracts, presentations, agreements, reports, proposals, meeting agendas and other documents, using Word, PowerPoint and Excel
- Overseeing senior stakeholder engagement including effective collaboration with other EAs in terms of diary management and maintaining effective stakeholder relationships
- Assisting in compiling Management Information (MI) reports, triage and allocate internal client requests, tracking actions and in preparing agendas and minutes for internal meetings
- Assisting with the production of papers for internal and external use (printing, photocopying, binding and delivery to clients)
- Dealing with routine correspondence (telephone, written, email) and referring to other staff as appropriate
- Travel arrangements, including production of detailed itineraries
Requirements
- Previous experience in performing senior assistant role with proven competence in the following:
- Diary management using Outlook (including ability to proactively manage diary conflicts)
- Proven administrative, secretarial, document production and PA experience
- Advanced knowledge of MS Office packages, especially Word, Power Point and Excel
- Experience of internal financial and expense management systems
- Dealing with IT and Facilities as required
- Prior experience in Audit preferred
- The candidate should be seen as ‘approachable’, helpful and discreet
- The candidate should be organised, efficient and capable of working with minimum supervision, able to work to tight deadlines and to proactively prioritise tasks, and a collaborative team player
Benefits
- highly competitive compensation
- benefits
- wellbeing programs rooted in a strong culture of excellence
- access to flexible global resources and tools for your life’s journey
- focus on your health
- foster your personal resilience
- reach your financial goals as a valued member of our team
- generous paid leaves
- including paid volunteer time
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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