Executive Assistant supporting two senior Executives at Xellia Pharmaceuticals. Role requires managing complex calendars and international travel planning, ensuring high - quality support.
About the role
- Executive Administrative Specialist supporting sales leadership and managing administrative tasks at Pacific Life in Omaha or Newport Beach. Ensuring efficient operations and collaboration across departments.
Responsibilities
- Provide advanced, diverse, and/or confidential administrative services and support duties
- Schedule and maintain calendar of appointments and meetings
- Coordinate travel itineraries and related arrangements
- Collaborate with other departments and administrative staff as needed
- Create expense reports and process invoices
Requirements
- At least 2 years experience providing administrative support to Leadership Level
- Strong experience with Microsoft Office 365 applications (Excel, PowerPoint, Teams, and Outlook)
- Approachable, professional, and self-motivated individual with a positive attitude
- Excellent organizational skills with ability to prioritize and handle multiple tasks
- Extremely detail-oriented and use of sound judgment
Benefits
- Health insurance
- 401(k) with company match
- Paid time off including holidays
- Paid parental leave
- Adoption assistance
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
Executive Assistant managing executive office operations for the President & CEO. Supporting priorities with high - level organizational skills in a fast - paced environment.
Executive Assistant providing comprehensive support to the CEO of ClassLink, enhancing effectiveness in a fast - growing education technology company. Duties include calendar management, travel coordination, and project support.
Executive Administrative Assistant supporting executive team in Indianapolis. Handling calendar management, meeting coordination, and administrative tasks in a hybrid work environment.
Personal Assistant supporting senior Directors at Ipsos, enabling leadership effectiveness through proactive diary management and client relationship building.
Medical Assistant providing direct patient care in a team - based model at Beth Israel Lahey Health. Supporting clinical operations and ensuring smooth patient experiences during visits.
Senior Executive Assistant at Verisk managing calendars, travel, and communications for executives. Focused on organizational and administrative tasks to support executive management efficiency.
Executive Assistant supporting the Global CISO at Liebherr International AG. Managing travel, logistics, and administrative tasks for a cybersecurity role.
Executive Assistant providing administrative support to the Global CISO at Liebherr - International AG. Coordinating various tasks across global cybersecurity teams in Bulle, Switzerland.
Business Support position handling administrative tasks for Global Site Leadership team in Dublin. Requires 3+ years of office management experience and proficiency in Microsoft Office.