Administrative Assistant supporting the Business and Relationship Management Latin America group in São Paulo. Coordinating marketing events, managing business files, and providing customer service support.
About the role
- Executive Administrative Assistant supporting an Executive Vice President in a hybrid role at Allstate. Handling calendar, travel, and office operations in a fast-paced environment.
Responsibilities
- Be a trusted partner to senior leadership, providing high-level administrative support and helping shape a positive team culture
- Own calendar management, travel coordination, and expense reporting with precision and foresight
- Prepare polished presentations and documents that make an impression
- Organize virtual and in-person meetings, events, and logistics—ensuring every detail is covered
- Manage day-to-day office operations, correspondence, and reporting with minimal supervision
- Handle confidential information with discretion and professionalism
- Lead onboarding efforts for new team members, ensuring a seamless experience
- Collaborate on special projects and maintain communication with key stakeholders
Requirements
- Strong knowledge of business operations and administrative best practices
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, OneNote)
- Exceptional communication skills—written, verbal, and interpersonal
- A sharp eye for detail and a knack for prioritizing tasks under tight deadlines
- Ability to work independently and as part of a team, supporting multiple leaders
- High level of discretion, urgency, and professionalism
- Experience influencing and coordinating across teams to get things done
Benefits
- Hybrid flexibility: work remotely and come into our Chicago office locations as needed
- A role that offers variety, autonomy, and the chance to grow your career
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