Assistant de direction for Groupe Associatif Handy’Up based in Besançon. Involves recruitment, administrative management, and support for services aiding persons with disabilities.
About the role
- Executive Assistant providing extensive administrative support for Intel's Executive Vice President. Managing complex calendars, logistics, and communication for high-level executives and Board interactions.
Responsibilities
- Performs various administrative, organizational, financial, operational, and project related activities in support of senior and executive level staff.
- Provides advanced support to senior executives by regularly handling confidential information and performing advanced administrative support.
- Coordinates phone calls and directs calls to the right stakeholders.
- Helps prepare for meetings and accurately records minutes from the meetings.
- Provides realtime scheduling support by booking appointments and preventing conflicts.
- Manages calendars, travel arrangements and expense reporting for one or more executives or managers.
- Collects data and conducts data analysis to prepare documents for review and presentation by boards of directors, committees, and executives.
- Manages records databases.
- Collaborates with administrative and/or operational staff to exchange data and information that enables budget planning and expense control.
- Builds administrative community, provides learning and training opportunities for other administrative support staff.
Requirements
- High school diploma or equivalent experience
- 10+ years working with senior-level or C-suite executives
- 10+ years expertise working with all Microsoft tools (SharePoint, PowerPoint, MS Teams), Boardvantage, Concur, Workday or equivalents
- Bachelor's degree preferred in administration, HR, or related field
- Prior experience interacting with and supporting Board members
- Demonstrated ability to use strong organizational skills to plan and coordinate administrative procedures and devise ways to streamline and improve the efficiency of administrative processes
- Prior experience managing other administrative assistants
- Strong calendar management skills
- Proven track record of the ability to maintain close coordination and good rapport with executives
- Significant expertise in supporting both internal and external partners, as well as customers at the C-suite level
- Customer focused and a can-do mindset.
Benefits
- competitive pay
- stock
- bonuses
- health
- retirement
- vacation
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