About the role

  • Performs various administrative, organizational, financial, operational, and project related activities in support of senior and executive level staff.
  • Provides advanced support to senior executives by regularly handling confidential information and performing advanced administrative support.
  • Coordinates phone calls and directs calls to the right stakeholders.
  • Helps prepare for meetings and accurately records minutes from the meetings.
  • Provides realtime scheduling support by booking appointments and preventing conflicts.
  • Manages calendars, travel arrangements and expense reporting for one or more executives or managers.
  • Collects data and conducts data analysis to prepare documents for review and presentation by boards of directors, committees, and executives.
  • Manages records databases.
  • Collaborates with administrative and/or operational staff to exchange data and information that enables budget planning and expense control.
  • Builds administrative community, provides learning and training opportunities for other administrative support staff.

Requirements

  • High school diploma or equivalent experience
  • 10+ years working with senior-level or C-suite executives
  • 10+ years expertise working with all Microsoft tools (SharePoint, PowerPoint, MS Teams), Boardvantage, Concur, Workday or equivalents
  • Bachelor's degree preferred in administration, HR, or related field
  • Prior experience interacting with and supporting Board members
  • Demonstrated ability to use strong organizational skills to plan and coordinate administrative procedures and devise ways to streamline and improve the efficiency of administrative processes
  • Prior experience managing other administrative assistants
  • Strong calendar management skills
  • Proven track record of the ability to maintain close coordination and good rapport with executives
  • Significant expertise in supporting both internal and external partners, as well as customers at the C-suite level
  • Customer focused and a can-do mindset.

Benefits

  • competitive pay
  • stock
  • bonuses
  • health
  • retirement
  • vacation

Job title

Executive Admin

Job type

Experience level

SeniorLead

Salary

$119,420 - $168,590 per year

Degree requirement

High School Diploma

Location requirements

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