Provide office management and administrative support to the THP@home Program
Develop rapport with Directors, Managers and other staff members across the organization and with external partners
Order, maintain and organize office supplies/inventory
Organize and maintain online resources and databases
Update and maintain spreadsheets and other data entry tasks
Use excel to help organize and sort data
Writing minutes for meetings, as required
Biweekly payroll entry and edits
Answer and direct phone calls
Organize and schedule in-person and virtual meetings/appointments
Assist with processing and tracking invoices
Access and use digital platforms and electronic health records to assist with data entry and invoice processing
Requirements
Graduate of a recognized Medical Administrative Assistant or equivalent experience
Minimum 3-5 years of secretarial experience required, preferably in a health care environment
Payroll entry experience required
Adaptable, self-directed individual who possesses initiative to work independently with minimal supervision and also exhibits innovation to improve existing processes
Strong interpersonal and communication skills both oral and written, combined with a customer focused approach and ability to handle requests in a professional, diplomatic and tactful manner
Strong organizational and effective time management skills combined with the ability to prioritize tasks to meet the demands and timelines of day-to-day operations
Proven abilities in preparing, designing and distributing internal/external correspondence, including: reports, presentations, letters, memos, minutes of meetings, etc.
Strong working knowledge and advanced technical skills in Windows, MS Word, PowerPoint, Outlook and Excel
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