Office Manager responsible for various administrative tasks in Austria's Merz Lifecare. Ensure compliance and manage office operations effectively.
About the role
- Department Administrative Assistant providing administrative support to the THP@home Program. Developing rapport with various departments and external partners to ensure efficient operations.
Responsibilities
- Provide office management and administrative support to the THP@home Program
- Develop rapport with Directors, Managers and other staff members across the organization and with external partners
- Order, maintain and organize office supplies/inventory
- Organize and maintain online resources and databases
- Update and maintain spreadsheets and other data entry tasks
- Use excel to help organize and sort data
- Writing minutes for meetings, as required
- Biweekly payroll entry and edits
- Answer and direct phone calls
- Organize and schedule in-person and virtual meetings/appointments
- Assist with processing and tracking invoices
- Access and use digital platforms and electronic health records to assist with data entry and invoice processing
Requirements
- Graduate of a recognized Medical Administrative Assistant or equivalent experience
- Minimum 3-5 years of secretarial experience required, preferably in a health care environment
- Payroll entry experience required
- Adaptable, self-directed individual who possesses initiative to work independently with minimal supervision and also exhibits innovation to improve existing processes
- Strong interpersonal and communication skills both oral and written, combined with a customer focused approach and ability to handle requests in a professional, diplomatic and tactful manner
- Strong organizational and effective time management skills combined with the ability to prioritize tasks to meet the demands and timelines of day-to-day operations
- Proven abilities in preparing, designing and distributing internal/external correspondence, including: reports, presentations, letters, memos, minutes of meetings, etc.
- Strong working knowledge and advanced technical skills in Windows, MS Word, PowerPoint, Outlook and Excel
- Well-developed keyboarding skills (50 w.p.m. minimum-accuracy)
- High degree of accuracy and attention to detail when performing a wide variety of tasks
- Experience and ability in preparing agendas, minute-taking, and following up on actions required
- Good knowledge of medical terminology
- Good knowledge of electronic health record principles, such as the importance to maintain privacy and confidentiality
- Must have a positive work and attendance record
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