BE
BenevaAdministrative Assistant
Administrative Assistant providing proactive administrative support to corporate executives. Managing schedules, organizing events, and handling confidential documentation for the company.
CL
Hybrid Administrative Coordinator – Temporary
Posted 3 weeks ago
About the role
- Assist the Travel Manager with day-to-day coordination and recordkeeping.
- Schedule and document internal coordination calls, and follow up on travel-related action items.
- Maintain and update digital filing systems for travel documentation and correspondence.
- Organize internal travel requests and help ensure timely responses.
- Enter, clean, and organize travel data into tracking systems (e.g., spreadsheets, dashboards).
- Review travel checklists and documentation for completeness and accuracy.
- Track travel compliance with internal policies and flag issues to the Travel Manager or Operations Center.
- Maintain updated logs of deployed personnel, including locations and contact information.
- Assist with submitting and tracking travel-related invoices, receipts, and reimbursements.
- Work with Finance to ensure accurate coding of travel costs.
- Support monthly reconciliation of travel spend and generate basic reports as needed.
- Help maintain and organize lists of preferred travel vendors (airlines, hotels, car rentals).
- Support the use of vendor relationships to maximize value and reduce costs.
- Ensure traveler records and itineraries are filed in accordance with audit standards.
- Coordinate closely with Safety and Security to share up-to-date traveler info for tracking and risk management.
- Liaise with the Finance Team for documentation and expense approvals.
- Communicate with travelers to ensure proper documentation is submitted and answer basic policy questions.
Requirements
- Minimum 1 year of relevant administrative, operations, finance, or customer service experience
- Proficiency with spreadsheets, Google Workspace/Microsoft Office, and shared drive systems
- Strong organizational skills with the ability to manage multiple priorities and meet deadlines
- Excellent written and verbal communication skills
- Professionalism and discretion in handling confidential information
- Alignment with the mission and values of World Central Kitchen (WCK)
- Must have a valid passport
- Must speak Spanish
- Familiarity with travel logistics or travel agency operations
- Experience in nonprofit, humanitarian, or international fieldwork settings
- Additional language skills
- Experience working in a fast-paced, mission-driven organization
Benefits
- This is a temporary, six (6) month contract position
- Benefits are not offered for this role, aside from those required by local state law where you are currently based.
Job title
Job type
Experience level
Salary
Degree requirement
Location requirements
IM
Administrative Assistant at IMEG providing key support to engineering teams. Engaging in daily administrative tasks and collaborating within the organization.
Assistente Administrativo supporting internal areas and administrative routines at Unidas, a leading mobility solutions provider in Brazil. Handling document control, data entry, and internal communication.
Administrative Assistant responsible for supporting internal teams and managing administrative tasks. Working at Unidas, a major mobility and vehicle rental company in Brazil.
KN
knoellOffice Manager
Office Manager responsible for managing the office and supporting staff and visitors for a global regulatory service provider. Requires proficiency in office tools and English and German language skills.
SH
Seminaris HotelsAssistant Front Office Manager
Assistant Front Office Manager at hotel in Berlin enhancing guest relationships and supporting team operations. Responsible for check - in/check - out processes and solving guest issues effectively.
SH
Seminaris HotelsAssistant Front Office Manager – m/f/d
Assistant Front Office Manager overseeing guest relations and supporting team guidance in a hotel setting. Focusing on guest satisfaction and financial management.
ED
emeis DeutschlandAdministrative Assistant, Senior Center
Verwaltungsmitarbeiter/ - in zur Unterstützung der Leitung im Senioren - Zentrum. Verantwortlich für Büroorganisation, Kundenkontakt und Abrechnungen innerhalb der Pflegeeinrichtung.
QI
Qorvo, Inc.Administrative Assistant
Administrative Assistant at Qorvo providing support in manufacturing and administrative operations. Involves shipping, documentation, vendor contracts, and team collaboration.
B�
bedrop 🐝Office Manager
Office Manager managing office tasks and supporting team in a health/food scale - up. Coordinate daily activities and maintain organization while collaborating with various teams.