Administrative Assistant supporting the Business and Relationship Management Latin America group in São Paulo. Coordinating marketing events, managing business files, and providing customer service support.
RL
Hybrid Administrative Assistant – Mobile Crisis Moores Team
Posted 2 months ago
About the role
- Administrative Assistant supporting the Mobile Crisis Mores Team at RHA Health Services. Handling clerical tasks and medical records while assisting operational management.
Responsibilities
- Assists the Mores Team Lead in setup and maintenance of medical and personnel records for a single business location.
- Provides clerical assistance to include satisfaction survey calls, data entry, and medical record retention.
- Greets the public pleasantly, resolves problem situations.
- Uses resourcefulness in gathering and giving program information.
- Answers routine inquiries independently.
- Utilizes proper and effective office practices and procedures.
- Provides clerical support to the program staff and to effectively utilize office equipment.
- Coordinating closely with department heads to establish and monitor systems that provide service user or employee information.
- Providing general building maintenance including ordering and maintaining office supplies, operating and maintaining office equipment as needed.
- Performing general office duties including: typing documents, forms and spreadsheets, distributing mail, answering office phones and greeting visitors, reviewing work logs to determine where additional clerical support is needed.
- Providing training and technical support to staff, reviewing, approving, and entering all time sheets and expense report submissions.
- Performs other duties as assigned.
Requirements
- High School Diploma or GED required
- Advanced Level Proficiency with computers and Microsoft Office including Excel, PowerPoint, Outlook, office equipment, etc.
- Excellent verbal, written and interpersonal communication skills
- Must be able to regularly lift and carry up to 15 lbs. and occasionally pull at least 10 lbs.
- Must be able to squat, kneel, crawl, crouch, climb, and stoop as part of regular job duties.
- Must be able to use hands and fingers to handle or operate objects, tools, or controls.
- Required to stand and walk for extended periods.
- Must be able to demonstrate proficiency in CPR from floor level, which requires working on hands and knees, bending, standing, and lifting.
- Vision requirements include close, distance, and peripheral vision.
- Must be able to talk and hear.
- For programs for Deaf and Hard of Hearing, must be fluent in American Sign Language (ASL)
Benefits
- Payactiv: early access to the money you’ve earned from hours you’ve already worked, before payday!
- Employee perks and discount program : to help you save money!
- Paid Time Off (full-time employees only)
- Health/Insurance (full-time employees only)
- 401(k) retirement savings program
- Wellbeing Programs: Physical, Emotional and Financial
- Chronic Disease management programs for hypertension and diabetes (for qualifying employees)
- Training: Free CPR, first aid, and job-specific training opportunities
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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