Operador DMS managing document movement and verification for Iron Mountain's operations team. Ensuring quality control and adherence to operational procedures with solid knowledge in office software.
VR
Onsite Administrative Assistant – Housing Service
Posted 3 hours ago
About the role
- Assistant administratif supporting housing service for Rillieux-la-Pape city, managing administrative tasks and assisting housing requests. Engaging with the public and collaborating with various stakeholders on housing matters.
Responsibilities
- Welcome, support and guide applicants for social housing (in-person and by phone)
- Update housing application files in the PELEHAS application
- Organize and schedule meetings
- Prepare and follow up on CALEOL, inter-landlord and partnership meetings
- Prepare the housing elected official’s office hours (invitations, data verification, etc.) and provide follow-up
- Draft various administrative documents (letters, memos, minutes)
- Review family reunification application files
- Manage and track correspondence and the service activity dashboards
- Filing and archiving
Requirements
- Secondary school diploma (Baccalauréat) or equivalent preferred
- Rigor and strong organizational skills
- Good communication skills and active listening
- Strong public-service orientation and ability to work across departments
- Strong writing skills
- Professional discretion and punctuality
- Ability to organize work and prioritize tasks
- Ability to adapt, analyze and handle unexpected situations
- Ability to communicate with different audiences (residents, partners, municipal departments, etc.)
- Autonomous in carrying out assigned tasks
- Proficient with computer and office tools (Word, Excel, Outlook). Knowledge of the PELEHAS application is a plus
- Knowledge of the organization and functioning of local authorities
- Understanding of the issues and regulatory framework of housing policies
Benefits
- IFSE (position and expertise allowance)
- CIA (annual compensation supplement)
- Year-end bonus
- Employer contribution to health insurance and welfare coverage
- Meal card
- RTT (additional paid time-off days)
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
Location requirements
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