Transcribe, format, and proofread a variety of material (e.g., correspondence, invoices, contracts, meeting minutes, reports, processing expenses and presentations) using Microsoft Office (Excel, Word, PowerPoint and Outlook)
Coordinate internal and external meetings including scheduling meeting times and making travel arrangements
Ensure meeting amenities are available and manage appointments and schedules
Distribute incoming mail and prepare outgoing mail
File and maintain office supplies or other inventory
Communicate via phone, digitally and in person to internal and external stakeholders
Manage and maintain calendars/schedules using sound judgment to prioritize meetings
Organize and manage all details related to arranging business meetings
Requirements
Located within 50 miles of Washington D.C.
3+ years of experience supporting multiple senior level executives in a large and complex organization
Familiar with working in a complex organization and navigating ambiguity
Ability to make multifaceted decisions
Experience managing many details for executive leaders related to calendaring/scheduling, follow-up requests, travel-related planning, processing and managing expenses etc. simultaneously with low rate of error
Strong proficiency in Microsoft Office including Word, PowerPoint, Excel and Outlook
Strong attention to detail with excellent verbal and written communication skills
Ability to build strong working relationships with people both internally and externally
Ability to always retain confidentiality
Benefits
Health benefits effective day 1
Paid time off, holidays, volunteer time and jury duty pay
Recognition pay
401(k) retirement savings plan with employer match
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