Hybrid Administrative Assistant, Level 3

Posted last month

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About the role

  • Support approximately 5-8 senior leaders
  • Transcribe, format, and proofread a variety of material (e.g., correspondence, invoices, contracts, meeting minutes, reports, processing expenses and presentations) using Microsoft Office (Excel, Word, PowerPoint and Outlook)
  • Coordinate internal and external meetings including scheduling meeting times and making travel arrangements
  • Ensure meeting amenities are available and manage appointments and schedules
  • Distribute incoming mail and prepare outgoing mail
  • File and maintain office supplies or other inventory
  • Communicate via phone, digitally and in person to internal and external stakeholders
  • Manage and maintain calendars/schedules using sound judgment to prioritize meetings
  • Organize and manage all details related to arranging business meetings

Requirements

  • Located within 50 miles of Washington D.C.
  • 3+ years of experience supporting multiple senior level executives in a large and complex organization
  • Familiar with working in a complex organization and navigating ambiguity
  • Ability to make multifaceted decisions
  • Experience managing many details for executive leaders related to calendaring/scheduling, follow-up requests, travel-related planning, processing and managing expenses etc. simultaneously with low rate of error
  • Strong proficiency in Microsoft Office including Word, PowerPoint, Excel and Outlook
  • Strong attention to detail with excellent verbal and written communication skills
  • Ability to build strong working relationships with people both internally and externally
  • Ability to always retain confidentiality

Benefits

  • Health benefits effective day 1
  • Paid time off, holidays, volunteer time and jury duty pay
  • Recognition pay
  • 401(k) retirement savings plan with employer match
  • Tuition assistance
  • Scholarships for eligible dependents
  • Parental and caregiver leave
  • Employee charity matching program
  • Network Resource Groups (NRGs)
  • Career development opportunities

Job title

Administrative Assistant, Level 3

Job type

Experience level

Mid levelSenior

Salary

$58,400 - $79,800 per year

Degree requirement

Associate's Degree

Location requirements

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