Administrative Assistant supporting the Business and Relationship Management Latin America group in São Paulo. Coordinating marketing events, managing business files, and providing customer service support.
About the role
- Executive Administrative Assistant role supporting 5-8 senior leaders at Humana's marketing organization. Requires expertise in Microsoft Office and strong organizational skills.
Responsibilities
- Support approximately 5-8 senior leaders
- Transcribe, format, and proofread a variety of material (e.g., correspondence, invoices, contracts, meeting minutes, reports, processing expenses and presentations) using Microsoft Office (Excel, Word, PowerPoint and Outlook)
- Coordinate internal and external meetings including scheduling meeting times and making travel arrangements
- Ensure meeting amenities are available and manage appointments and schedules
- Distribute incoming mail and prepare outgoing mail
- File and maintain office supplies or other inventory
- Communicate via phone, digitally and in person to internal and external stakeholders
- Manage and maintain calendars/schedules using sound judgment to prioritize meetings
- Organize and manage all details related to arranging business meetings
Requirements
- Located within 50 miles of Washington D.C.
- 3+ years of experience supporting multiple senior level executives in a large and complex organization
- Familiar with working in a complex organization and navigating ambiguity
- Ability to make multifaceted decisions
- Experience managing many details for executive leaders related to calendaring/scheduling, follow-up requests, travel-related planning, processing and managing expenses etc. simultaneously with low rate of error
- Strong proficiency in Microsoft Office including Word, PowerPoint, Excel and Outlook
- Strong attention to detail with excellent verbal and written communication skills
- Ability to build strong working relationships with people both internally and externally
- Ability to always retain confidentiality
Benefits
- Health benefits effective day 1
- Paid time off, holidays, volunteer time and jury duty pay
- Recognition pay
- 401(k) retirement savings plan with employer match
- Tuition assistance
- Scholarships for eligible dependents
- Parental and caregiver leave
- Employee charity matching program
- Network Resource Groups (NRGs)
- Career development opportunities
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