Site Administrative Assistant supporting day - to - day operations at PCL Construction Management in Edmonton. Fostering stakeholder relationships and ensuring efficient administrative tasks execution.
About the role
- Administrative Assistant specializing in Certified Payroll Compliance for public works projects in California. Ensure compliance with prevailing wage laws and manage payroll submissions.
Responsibilities
- Review and verify certified payroll reports for accuracy and compliance with California Labor Code, DIR, and Davis-Bacon Act requirements.
- Manage and maintain certified payroll records in LCPtracker, ensuring complete and timely submissions for all public projects.
- Conduct weekly reviews of payroll data to identify missing, incomplete, or inaccurate entries, and coordinate corrective actions with subcontractors.
- Assist in preparing compliance documentation for audits, agency reviews, and internal reporting.
- Stay current with updates to California's prevailing wage regulations and LCPtracker system enhancements.
- Communicate with subcontractors to guide them through certified payroll requirements and LCPtracker reporting procedures.
- Provide hands-on support to subcontractors for onboarding, troubleshooting, and resolving data entry or compliance issues.
- Track submission deadlines and follow up proactively to ensure all subcontractor payrolls are submitted accurately and on time.
- Maintain organized digital and physical records of payroll and compliance documentation.
- Assist in generating weekly and monthly compliance reports for internal stakeholders and public agencies.
- Support internal training sessions for staff and subcontractors on payroll reporting and LCPtracker usage.
- Perform other administrative duties as assigned to support the compliance and project management teams.
Requirements
- Minimum 2 years of experience in certified payroll compliance, preferably in California public works or government-funded projects.
- Proficiency in LCPtracker (required); familiarity with related systems such as eCompliance, DIR eCPR, or similar is a plus.
- Strong knowledge of California Prevailing Wage Law, DIR reporting, and labor compliance regulations.
- Excellent attention to detail, organizational skills, and time management abilities.
- Strong communication skills for working with subcontractors, clients, and internal project teams.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
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