Bilingual Administrative Assistant at PwC Canada providing executive support and managing complex schedules while collaborating with internal teams.
About the role
- Executive Administrative Assistant supporting multiple facets of business operations in aerospace and defense sector. Managing executives’ schedules, communications, and travel logistics effectively.
Responsibilities
- Manage the executives’ calendars, schedule all internal and external meetings, and setup video and audio conferencing when required
- Effective & flawless calendar management (resolving any conflicts effectively & efficiently)
- Maintain an overall awareness of the executives’ business activities, anticipate the needs that are associated with each meeting/event, and preempt the needs of other parties involved in the executives’ meetings
- Represent executives to other senior officials both within and outside the organization in a positive and professional manner
- Professionally driving team conversations & follow up correspondence
- Coordinate travel arrangements point-to-point and associated logistics (including domestic & international)
- Accurately processing expense & mileage reports with timely submission
- Meeting preparations to include booking conference rooms & coordinating with catering facilities & prioritizing tasks
- Maintaining accurate & updated organization charts
- Able to participate in special projects, embrace & execute any & all other duties as required or assigned
Requirements
- High School Diploma with 8 years of relevant work experience
- Adept with Microsoft Office suite including M365, Outlook, Work, PowerPoint, Excel
- Experience working in a versatile environment, handing an array of duties and responsibilities
- Experience supporting and communicating with Executive Leadership
- Experience sending out communications across organizations
Benefits
- parental (including paternal) leave
- flexible work schedules
- achievement awards
- educational assistance
- child/adult backup care
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