executive-assistant

We’re &Open, the secret sauce in your tech stack.

We help you make connections, nurture relationships and ultimately grow revenue — and we do it with gifting. But a secret sauce is no good on its own: it’s only there to enhance the main event. That’s why we’re not just a product, we’re your partner.

For press enquiries get in touch at press@andopen.co

&Open

• Organise calendars
• Prioritise
• Prep
• Manage up
• Jot it all down
• Take care of travel
• Sign, seal, deliver
• AI-driven solutions

Executive Assistant

Executive Assistant managing schedules and communications for CEO and Co-founders at a global gifting platform. Collaborating with various departments and stakeholders in a fast-paced environment.

Ogier is an international and offshore professional services firm providing a comprehensive range of legal, corporate, fiduciary, and consulting services. With expertise in banking, finance, investment funds, restructuring, and dispute resolution, Ogier serves clients globally from its offices in key financial centers. The firm is recognized for its ability to navigate complex transactions and regulatory environments, delivering value to its clients through informed counsel and practical solutions.

Ogier is an international professional services firm with the knowledge and expertise to handle the most demanding and complex transactions and provide expert, efficient and cost effective services. We have three divisions:

Legal: practical advice on a unique combination of six laws: BVI, Cayman, Guernsey, Irish, Jersey and Luxembourg
Corporate and Fiduciary: integrated legal and corporate administration services
Consulting: independent, proactive guidance for regulatory compliance

Covering the Asian, European and US timezones, our network of locations also includes Beijing, Dubai, Hong Kong, London, Shanghai, Singapore, and Tokyo.

Privacy policy: http://www.ogier.com/privacy-policy

Ogier

• Manage a portfolio of Irish companies and regulated funds, ensuring the accurate preparation and issuance of meeting agendas, board papers, and minutes
• Build and maintain strong relationships with clients, non-executive directors, and stakeholders across our fund portfolio
• Follow up on actions arising from board meetings and provide regular updates to clients
• Review and draft corporate documents, procedures, and policies in accordance with latest legal developments
• Serve as a primary communication channel for directors, clients, and stakeholders.
• Ensure compliance with company Articles of Association/Constitution and applicable regulatory frameworks
• Prepare and submit regulatory filings, including ICAV registration forms within prescribed deadlines
• Liaise with regulatory authorities regarding board composition and other statutory changes
• Maintain accurate and up-to-date client files and statutory registers
• Oversee the onboarding process for new clients, including periodic KYC reviews and coordination with compliance for due diligence requirements
• Act as a liaison between clients and the compliance department for due diligence and onboarding matters
• Assist with client billing and monitoring of service delivery
• Perform other related administrative and company secretarial duties as required


Assistant Company Secretary

Company Secretary managing Irish SPVs and funds for Ogier Global. Handling regulatory filings and client relationships in a professional environment.

Medserv is a company offering a suite of software and services aimed at the healthcare sector, including billing secretary software, secretarial support, and practice management solutions. They provide medical account services with a focus on facilitating online bill payments and consultant services. Their offerings are available for iPhone and Android, allowing users to manage medical services and accounts on the go.

Medserv are the leading provider of medical billing and practice management services to consultants, consultant groups and hospitals throughout Ireland and the UK. Our innovative Smartphone App allows consultants to quickly and securely send us patient information, whilst also keeping track of your claims and payments.Medserv strives to improve the management of your private practice through:- Reducing your practice administration- Increasing the frequency of your payments- Reducing the amount of pended claims- Providing full visibility on all claims and paymentsTo find out more about what Medserv can do for you please contact us at:Medserv IrelandPhone: 1890 222 777Email: sales@medserv.ieMedserv UKPhone: 0203 384 1952Email: sales@medserv.co.uk

Medserv

• Managing a high volume of calls from patients querying appointments, handling consultants and secretaries' queries, taking payments, issuing correspondence, etc.
• Scheduling clinics
• Managing and reviewing medical dictations
• Scanning medical information and uploading to the PM system
• Participate in weekly team meetings with management
• Managing internal and external email queries
• Ensure clients are getting the best us of the service
• Assist with training of new members of staff when necessary
• Ad-hoc duties as requested by management

Medical Secretary

Medical Secretary at Medserv providing service to clients in the healthcare sector and managing a high volume of calls. Coordinating with patient administrators and ensuring client satisfaction.

DWF is a leading global provider of integrated legal and business services. The company specializes in delivering legal solutions across various sectors including financial services, government, real estate, and technology. By combining legal services, legal operations, and business consulting, DWF aims to enhance efficiency and transparency while providing premium legal advice to its clients.

DWF is a leading global provider of integrated legal and business services.

We listen to our clients and there is a growing desire for legal and business services to be delivered in an easier and more efficient way. So, we've built our business and designed our range of services on this principle. 
 
We have three offerings – Legal Services, Legal Operations and Business Services.  

Our ability to seamlessly combine any number of these services to deliver bespoke solutions for our clients is our key differentiator. Delivered through our global teams across eight core sectors, our Integrated Legal Management approach delivers greater efficiency, price certainty and transparency for our clients without compromising on quality or service.

* DWF does not currently provide legal advice or regulated legal services in the USA or India. For a full list of our services, and the jurisdictions in which those services are provided, please refer to our website.

• Assist in proactive handling of cases
• Create documents using case management systems
• Support client-related management information tasks
• Process correspondence and documents
• Coordinate schedules and manage travel requests
• Assist with the monthly invoicing process
• Maintain up to date filing system
• Handle correspondence efficiently

Personal Assistant

Personal Assistant providing administrative support to legal professionals at DWF in Dublin. Assist with case handling, document processing, and client interaction in a hybrid work environment.

Arthur Cox LLP is one of Ireland's leading law firms, renowned for its expertise in corporate and business law. With a strong presence in Dublin, Belfast, London, New York, and San Francisco, the firm provides legal services across all practice areas, focusing on excellence and integration of Environmental, Social, and Governance (ESG) principles. They are recognized for handling mergers and acquisitions, corporate finance, and private equity, and have been awarded Ireland Legal Adviser of the Year at the Mergermarket European M&A Awards. Arthur Cox LLP also offers a range of knowledge resources and career opportunities in legal services.

Arthur Cox LLP is one of Ireland’s leading law firms. We are an “all-island” firm with offices in Dublin and Belfast. We also have offices in London, New York, and San Francisco. Our practice encompasses all aspects of corporate and business law.

With 600 legal staff and a total headcount of 830, we provide a comprehensive service to an international client base ranging from multinational organisations, banks, and financial institutions and established global leaders to government agencies and new players in emerging industry sectors.

Our story has been defined by our progressive outlook. For over 100 years, we have led the way in the legal field in Ireland, and have continuously worked to strive towards our goals. For our clients, we work to deliver the best service and support. With an independent, entrepreneurial spirit of innovation leading the way.

Arthur Cox LLP

• Providing comprehensive administrative and secretarial support to partners and associates in the Employment Practice Group and wider Commercial team.
• Comprehensive email and diary management 
• Manage AML requirements for client onboarding, ensuring all procedures are followed
• Management of billing process to include time entry, invoicing, client account balances and follow up on outstanding payments.  
• Managing audit/accrual requests for clients
• Maintain electronic files, ensuring all records are up to date and easily accessible.
• Production, editing and formatting of legal documents and templates
• Digital dictation 
• Co-ordinating travel arrangements, meetings and itineraries
• Processing Expenses
• Maintaining and updating client database
• Ad-hoc duties as required


Executive Assistant providing administrative and secretarial support at Arthur Cox, one of Ireland’s top law firms. Handling client onboarding, billing processes, and supporting legal staff.

Web Summit is one of the world's largest technology conferences, held annually in Lisbon, among other global locations. It gathers attendees from diverse sectors, including startups, investors, media, and renowned speakers like Elon Musk and Serena Williams. Famous for fostering innovation and connections, it offers a platform for tech enthusiasts, entrepreneurs, and industry leaders to share insights and explore new trends. With over 70,000 attendees and 4,000 media representatives each year, Web Summit is often called 'Davos for geeks' and continues to be a pivotal event for the global tech community.

In nine short years, Web Summit has grown from 400 attendees to over 100,000 from more than 150 countries. No technology conference has ever grown so large so fast. 

We build incredible things – whether that’s building technology or relationships, stages or experiences, we are builders of world-class global technology festivals. 

Since our inception in 2010 with a team of three, we’ve rapidly grown to a team of over 220 people between our headquarters in Dublin, Ireland, our operations in Lisbon, Toronto, Hong Kong and London.

We’ve been joined by incredible engineers and developers, producers and designers, marketers and salespeople who come together to create unique events on three continents. Whether in Lisbon, Hong Kong or Toronto our events take on the flavour of their surroundings, but retain the successful framework we’ve fine tuned over a decade. 

Web Summit has become “Europe’s largest and most important technology marketplace”. An unrivalled global meeting place for the world’s most disruptive technology companies and those interested in how that disruption can transform their businesses and their lives.


Help us build great things: https://websummit.com/careers

Our conference portfolio: websummit.com | collisionconf.com | riseconf.com

Web Summit

• You’ll coordinate and provide solutions to our founder & CEO on their priorities, communication and travel needs.
• You will travel with the CEO and manage on-ground logistics while travelling, including meeting and greeting, taking meeting notes and completing follow-up actions.
• You’ll arrange complex and detailed travel arrangements, both international and domestic, preparing detailed travel itineraries for trips, arranging visas, and compiling information for travel and related meetings.
• You’ll support the management of the diary of our CEO, coordinating their busy schedule and ensuring maximum efficiency and effectiveness of their time.
• You’ll collate research and assistance for presentations, meetings and engagements, travelling ahead of schedule to ensure location arrangements are in place.
• You will support other C-level executives within the company as needed.
• You’ll assist with facilities management as needed.
• You’ll support communication and inboxes, highlighting urgent matters that need to be addressed, researching, prioritising, and following up on incoming issues.
• You’ll support the management of private/personal schedule and errands with complete confidentiality.
• You’ll assist with ad-hoc projects and requests as and when they arise.

Executive Personal Assistant

Executive Assistant providing personal and executive support to the CEO at Web Summit. Coordinating travel, communication, and scheduling while ensuring efficiency in day-to-day operations.

Hybrid Executive Assistants roles in Ireland

Browse 6 hybrid executive assistants roles hiring in Ireland plus related opportunities such as personal assistant and administrative assistant.

6 jobs found

Executive Assistant

&Open

Assistant Company Secretary

Ogier

Medical Secretary

Medserv

Personal Assistant

DWF

Executive Assistant

Arthur Cox LLP

Executive Personal Assistant

Web Summit