Virtual Assistant supporting AU Insurance operations for hammerjack. Managing client records and communications in a hybrid work environment.
About the role
- Executive Assistant providing administrative and secretarial support at Arthur Cox, one of Ireland’s top law firms. Handling client onboarding, billing processes, and supporting legal staff.
Responsibilities
- Providing comprehensive administrative and secretarial support to partners and associates in the Employment Practice Group and wider Commercial team.
- Comprehensive email and diary management
- Manage AML requirements for client onboarding, ensuring all procedures are followed
- Management of billing process to include time entry, invoicing, client account balances and follow up on outstanding payments.
- Managing audit/accrual requests for clients
- Maintain electronic files, ensuring all records are up to date and easily accessible.
- Production, editing and formatting of legal documents and templates
- Digital dictation
- Co-ordinating travel arrangements, meetings and itineraries
- Processing Expenses
- Maintaining and updating client database
- Ad-hoc duties as required
Requirements
- 4+ years’ experience as a Legal Secretary PA/EA.
- Commercial experience beneficial but not essential.
- In-depth experience with Client Billing/Payments systems.
- Excellent IT Skills in Microsoft Word, Excel and Power point.
- High degree of attention to detail.
- Typing skills of at least 70 words per minute.
- Excellent interpersonal and communication skills.
- Excellent organisation skills with the ability to prioritise workload.
- Team player, who can also work on their own initiative.
- Excellent oral and written communication skills.
Benefits
- We reward, encourage and support our talented people to reach their full potential offering excellent progression opportunities along with a market leading remuneration package and benefits including:
- Competitive salary and bonus structure
- 25 days annual leave
- Leading hybrid working policy
- Immediate pension scheme
- Comprehensive health and wellness benefits including full gym and wellness programme
- TaxSaver and Bike to Work scheme
- Wide-ranging opportunities for involvement in internal committees
Job title
Job type
Experience level
Salary
Not specified
Degree requirement
No Education Requirement
Location requirements
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