Stock Plan Administrator managing FactSet's global equity programs, including ESPP, RSUs, and Stock Options. Responsible for compliance, vendor management, and employee support.
About the role
- Administration Officer responsible for procurement and administrative duties at Yara's Vilnius office. Collaborating with teams to ensure operational efficiency and compliance with regulations.
Responsibilities
- Ensure procurement process for Vilnius site is operating in an effective and accurate way: evaluate suppliers, create purchase orders, monitor suppliers' performance and resolve issues
- Collaborate with accounting team to ensure invoices are paid on time, keep tracking changes of procurement process and communicate updates to the relevant teams
- Schedule meetings, book conference rooms outside EBS premises, if needed
- Foster safety culture within the office by participating in safety walks, overseeing the fire marshals and first aiders communities to ensure compliance with safety regulations
- In collaboration with the building manager report and resolve issues related to heating, lighting systems
- Maintain well-organized document management system, prepare documentation upon request
- Support the coordination of EBS initiatives and internal events
- Manage stationery, procure related goods and services
- Manage the car park places in the underground car park for employees and visitors according to internal Yara regulations
- Track compliance with internal policies, including mobile phone usage, clean desk policy and medical examination requirements
- In charge of daily administration tasks and reception duties
- Respond to employees' queries, provide support for site managers
- Help coordinate the administrative tasks associated with the organization's training requirements
Requirements
- Higher education or currently studying
- 1 year working experience in administrative role
- Fluent spoken and written in Lithuanian and English languages
- Computer skills: MS Office and in general comfortable with technical solutions
- Respectful, positive and service-minded attitude
- Effective communication, problem solving skills
- Eligible to work and located in Lithuania (the role is based in Vilnius)
Benefits
- Personal and professional development
- Career opportunities, including subject matter experts, leading or global virtual roles
- Social wellbeing-oriented package
- Hybrid working model with home office allowance (10 days per month working from the office)
- Modern and eco-friendly office environment
- Scandinavian culture supporting continuous improvement mindset
- People oriented environment and strong company values (Accountability, Ambition, Collaboration and Curiosity)
Job title
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