Administrative Assistant required for IGESA to manage various secretarial tasks. Supports operational functions in a diverse service organization for ministry families.
About the role
- Provides administrative support for the General Medical Sciences department in a hybrid role at Washington University. Involves scheduling, document preparation, and expense tracking.
Responsibilities
- Provides office, document preparation, budget/financial, and administrative support for an individual, department, office or designated staff group
- Schedules diverse and complex appointments, meetings, and travel arrangements
- Prepares complex itineraries and maintains daily appointment calendars
- Provides administrative support to assigned staff
- Manages electronic and hard copy files, sorts and distributes mail
- Edits, proofreads, and drafts communications such as newsletters and program literature
- Provides logistical support and preparation for presentations, training, interviews, workshops, and special events
- Tracks and monitors expenses for department and assists in budget planning
- Enters transactions in financial system; may approve transactions and run/review reports
- Answers phones, greets and directs visitors
Requirements
- High school diploma or equivalent high school certification or combination of education and/or experience
- Relevant Experience (2 Years)
- No specific certification/professional license is required for this position
- Computer Literacy, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Oral Communications, Teamwork, Working Independently, Written Communication
Benefits
- Up to 22 days of vacation
- 10 recognized holidays
- Sick time
- Competitive health insurance packages with priority appointments and lower copays/coinsurance
- Free Metro transit U-Pass for eligible employees
- Defined contribution (403(b)) Retirement Savings Plan starting at 7%
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians
- 4 weeks of caregiver leave to bond with your new child
- WashU covers the cost of tuition for you and your family up to 100% at WashU and 40% elsewhere after seven years with us
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