Provides administrative support for the General Medical Sciences department in a hybrid role at Washington University. Involves scheduling, document preparation, and expense tracking.
About the role
- Administrative Assistant providing bilingual support for Disability Management Services Office. Handling invoices, inquiries, and maintaining client information for Canada Life.
Responsibilities
- Paying Invoice, manage incoming inquiries received on the department inbox
- Open, sort and prepare incoming mail
- Scan mail into the document imaging system and set tasks for team members to review and handle the mail
- Create and mail correspondence to employees, clients, and service providers
- Maintain employee and client information in Canada Life systems, including entering or updating banking information, updating employee and client contact information, and entering invoice data for payment
- Investigate mail that has been returned to sender and resend the mail as appropriate
- Manage the distribution of files requested from the Records Centre
- Other administrative duties as assigned
Requirements
- Bilingualism (fluent in French and English) required
- Completion of high school or equivalent
- Proficiency in Outlook, Word, Excel
- Strong keyboarding (50 wpm) and data entry skills required
- Excellent customer service skills
- Ability to work well independently and as part of a team
- Well developed organizational, time management and prioritization skills
- Excellent communication skills
- Well-developed problem-solving skills
Benefits
- Health insurance
- Retirement plans
- Paid time off
- Flexible work arrangements
- Professional development
Job title
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Experience level
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Degree requirement
Location requirements
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