Provides administrative support for the General Medical Sciences department in a hybrid role at Washington University. Involves scheduling, document preparation, and expense tracking.
About the role
- Administrative Assistant required for IGESA to manage various secretarial tasks. Supports operational functions in a diverse service organization for ministry families.
Responsibilities
- Processing and monitoring files / data entry
- Receiving, filtering and redirecting emails
- Data entry of various documents
- Presenting correspondence for signature
- Filing, archiving and updating documentation
- Maintaining and updating information databases
- Verifying data accuracy
- Updating regulatory documents
- Front-desk reception and telephone handling
- Greeting, informing and directing the public
- Answering, screening and prioritizing calls
- Taking and relaying messages
- Directing callers or visitors to the appropriate departments or contacts
- Scheduling and follow-up
- Managing the executive calendars
- Updating activity tracking spreadsheets
- Preparing and organizing meetings
- Handling meeting logistics
- Monitoring staff assignments and travel arrangements
- Managing and monitoring the budget and supplies related to the position
Requirements
- Baccalaureate (high school diploma)
- Previous experience in a similar role preferred
- Strong proficiency in office software (e.g., Microsoft Office)
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